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Accountant I
2 months ago
In support of the Electrical and Computer Engineering department's financial activities, this position will prepare reports for Principal Investigators, departments, and the Department Head, including centers within the department. The successful candidate will develop and prepare budgets and documents for proposal processing, adhering to federal and OMB guidelines. This role will also manage post-award activities on sponsored grants, ensuring compliance and timeliness.
Key Responsibilities- Financial Management: Complete management of research accounts in various fund types, including grants, contracts, gifts, and RTF. Prepare budget projections based on fiscal, academic, and grant years. Prepare financial status reports for faculty, interpreting spending rules for each fund type and informing faculty of spending guidelines and policies.
- Budget Forecasting: Prepare overall budget forecasting to meet the principal investigator's needs in budget planning and projections for their research, tracking encumbrances, expenditures, and indirect costs. Work with faculty to identify and resolve budget and compliance issues. Verify and reconcile all account activity, resolving conflicts and problems associated with financial transactions.
- Financial Oversight: Monitor and assist in the budgeting of financial accounts within the department and direct oversight of department activities in various fund types, including grants, contracts, gifts, RTF. Manage re-budgeting of funded grants with the Controller's Office/research accountants. Prepare Contract for Services, including sole-source justification as applicable.
- Collaboration and Communication: Collaborate with department business managers on joint accounting activities, such as overhead transfers, split-funding, gifts, President's Office grants, etc. Act as liaison with sponsors, program managers, subcontractors, other universities, and industry partners.
- Personnel Management: Apply university personnel policies and procedures, particularly as they apply to grants and contracts. Prepare personnel budgeting forecasts, applying changes to salaries, fringe rates, and indirect costs as appropriate. Initiate and track appointments, re-appointments, and compensation for faculty, research assistants, and undergraduate student hires. Process financial documents for REU's (Research experience for Undergraduates).
- Procurement and Accounts Payable: Understand and interpret University accounting and UPST procedures and requirements (including University and MHEC contracts). Using the University purchasing system (PS), prepare purchase orders. Prepare contracts for services, including sole-source justification where needed, obtain signatures, process, and track invoices. Process accounts payable, including invoice and voucher processing, order and payments, follow-up, problem resolution, and return processing with vendors.
- Travel and Conferences: Inform new faculty of policies for the University, OPAS, OPAM, grants, proposal preparation, travel, and reimbursements. Arrange travel, including flight, hotel, transportation, and registration for graduate students and visitors, to workshops, conferences. Organize conferences on and off-site: process registration payments, coordinate with local and off-site hotels for hotel room blocks, rooms for meetings, equipment for meetings, and food on-site for meetings and off-site at restaurants, as required.
- Education and Experience: One (1) year of accounting experience or related business functionality.
- Skills and Abilities: Ability to exercise independent judgment, high degree of organizational skills and knowledge of office administration, ability to prioritize and balance work tasks in a demanding environment, ability to track and manage multiple deadlines, ability to write, coordinate, and compile reports, correspondence, etc., using correct policies and procedures.
- Preferred Qualifications: Ability to take initiative in carrying out assignments, and in understanding and applying Departmental, University, Commonwealth, and/or funding agency policy and procedures, ability to work effectively with both on-campus offices, such as OGCA, UPST, HR, and the Controller's Office, as well as off-campus organizations: federal and state agencies, collaborating institutions, vendors, and industry sponsors.
