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Rental Coordinator

2 months ago

Houston, Texas, United States Carrier Full time
Job Summary

We are seeking a highly motivated and organized Rental Coordinator to join our team at Carrier Rental Systems in Houston, Texas. As a key member of our depot team, you will be responsible for assisting with billing clients, writing POs, receiving POs, coordinating credit card transactions, attending AR calls, and working with customers on past due accounts.

Key Responsibilities
  • Interact with customers and vendors to determine appropriate service requirements
  • Keep customers and salespeople informed, follow up on all orders and releases, and work with the depot equipment coordinator for outbound/inbound shipments and orders
  • Coordinate scheduling of manpower and communicate with Equipment Coordinator, Depot Manager, and salespeople daily
  • Maintain active relationships with multiple transportation suppliers through daily contacts
  • Serve as the initial contact for A/R collection, review and approve customer invoices, and review vendor invoices to ensure they are in the proper form for payment processing
  • Maintain and update Accounts Payable and Accounts Receivable tracking files, call customers to verify they have received invoices and request a pay date, and maintain active relationships with all third-party suppliers through periodic contact
  • Prepare Rental Agreements, Bill of Ladings, and job-related Purchase Orders as needed, maintain a record of service activities, and log all project releases and ensure customer signature
  • Coordinate all equipment transportation activity, provide prompt notification to customer, salespeople, technicians, and managers, and log all outsourced transportation services
  • Assist with technician and subcontractor scheduling and other activities, participate in all weekly depot meetings and monthly Rentals Coordinator and A/R conference calls
Requirements
  • High school diploma or GED
  • 2+ years of Administration experience
  • 1+ year experience in MS Office Suite (including Excel)
  • Ability to multi-task in a fast-paced environment, strong organizational skills, strong teamwork and communication skills, and ability to work on-call and/or overtime as required to support the business
Equal Opportunity Employer

Carrier is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, age, or any other federally protected class.