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Administrative Coordinator, Civitas ChildLaw Center
2 months ago
The Administrative Coordinator for the Civitas ChildLaw Center at Loyola University Chicago is a key member of our administrative team, providing critical support to the Center's faculty, staff, and students. This role is responsible for a wide range of administrative tasks, including reception duties, administrative support, event coordination, and legal support.
Key Responsibilities- Administrative Support
- Provide exceptional administrative support to the Center's faculty, staff, and students, including scheduling appointments, managing calendars, and coordinating travel arrangements.
- Assist with the preparation and distribution of communication materials, including newsletters, alumni directories, and research reports.
- Manage and maintain the Center's databases and marketing automation platforms.
- Event Coordination
- Assist with the planning and execution of events, including meetings, symposia, speaker visits, clinics, and workshops.
- Coordinate travel arrangements, catering, and room scheduling for events.
- Develop and manage registration systems for events.
- Legal Support
- Electronically file legal documents and manage and organize electronic and paper case files.
- Utilize electronic database management and provide referrals as needed.
- Other Responsibilities
- Perform other administrative duties as assigned, including mail distribution, preparation of materials for mailing, and photocopying.
- Assist with purchasing office supplies and maintaining inventory of supplies.
- Collaborate with other units of the law school and provide backup as requested.
- Bachelor's degree preferred.
- One to three years of relevant experience.
- Excellent communication and interpersonal skills.
- Strong organizational and time management skills.
- Excellent computer skills, including MS Office Suite and Publisher software.
- Experience as a paralegal or legal secretary is highly desirable.
- Proficiency with social media is highly desirable.
- Bilingual (Spanish) proficiency is highly desirable.
