Administrative Support Specialist

4 weeks ago


Morgantown, West Virginia, United States WVU Medicine Full time

Job Summary

We are seeking an Administrative Professional to join our team at WVU Medicine. The successful candidate will be responsible for performing a wide range of administrative duties and coordinating complex office procedures in support of the department(s) and leadership.

Key Responsibilities

  • Coordinates activities involved in the preparation of department correspondence to facilitate on-going communications and efficient departmental operations.
  • Reconciles monthly budget with monthly analysis report and responsibility statements.
  • Updates Policies & Procedures annually, along with all departmental information for each area.
  • Screens and refers incoming phone calls and department visitors to ensure accurate and timely department communications.
  • Prepares, maintains and processes proper levels of office supply inventory.
  • Maintains the schedule for the conference rooms, scheduling staff and committee meetings, conference calls, webex needs, etc.
  • Functions as Payroll representative for the department.
  • Schedules travel arrangements.

Requirements

  • Two (2) years additional training or related experience OR One (1) year of secretarial training may substitute for experience.
  • Understanding of Microsoft Office Products, Excel, and other systems are needed.

Work Environment

Standard office environment.

Equal Employment Opportunity

We value diversity among our workforce and invite applications from all qualified applicants regardless of race, ethnicity, culture, gender, sexual orientation, sexual identity, gender identity and expression, socioeconomic status, language, national origin, religious affiliation, spiritual practice, age, mental and physical ability/disability or Veteran status.



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