High-Level Administrative Aide
1 week ago
About the Position:
The Executive Office Coordinator will provide exceptional administrative support to the VP & Executive Leadership team at the Tenneco facility in Southfield, MI. This role involves coordinating complex administrative tasks, managing calendars, and handling various projects to ensure the team's success.
Key Responsibilities:
- Coordinate travel arrangements, schedule meetings, and maintain the Outlook Calendar for the VP & Executive Leadership team.
- Prepare documents, reports, and presentations using Microsoft Office Suite and other software.
- Manage incoming communications, summarize and/or distribute to relevant parties, and maintain records.
- Assist with procurement card reconciliation and purchase order completion.
- Collaborate with IT to order equipment and supplies for the office and employees.
- Organize large meetings and create announcements for the team.
- Evaluate building supplies and ensure they remain stocked.
- Support the President's Executive Administrative Assistant.
- Compile and analyze data, creating visual graphics and presentations using Microsoft Excel and PowerPoint.
Requirements:
- Degree preferred but extensive experience accepted.
- Minimum 5-8 years of experience providing administrative support to executive-level leaders.
- Advanced proficiency in Microsoft Excel, with the ability to use functions, work across multiple worksheets and workbooks, and import/export information.
- Analytical thinker with fact-based decision-making skills.
- Ability to understand and interact with diverse groups and cultures.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with the ability to manage multiple tasks and meet deadlines.
- Excellent verbal and written communication skills.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Salary Estimate:
$85,000 - $110,000 per year, depending on experience.
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