Administrative Support Specialist

7 days ago

Southfield, Michigan, United States Tenneco Full time

About the Role:

The Executive Administrative Assistant will be based at the Tenneco facility in Southfield, MI. This role requires high-level administrative support and assistance to the VP & Executive Leadership team. The ideal candidate will manage schedules, coordinate travel arrangements, and perform various administrative tasks to support the leaders.

Key Responsibilities:

  • Maintain the Outlook Calendar, schedule meetings, arrange travel and accommodations for the VP & Executive Leadership team globally and domestically, and manage expense systems on behalf of the team.
  • Attend all staff meetings, take notes on meeting discussions, and record meeting minutes.
  • Represent the team onsite and receive all incoming matters in the event that the staff is traveling or otherwise out of office.
  • Perform administrative tasks, including preparing letters, memos, invoices, reports, PowerPoint presentations, and other documents.
  • Manage incoming communications (mail, e-mail, fax, packages, etc.) on behalf of the team and summarize and/or distribute to appropriate recipients.
  • Maintain records and order supplies.
  • Compile and analyze data using Microsoft Excel and compose it into visual graphics and presentations using Microsoft PowerPoint.
  • Gather, prepare, and summarize spend reports, exception reports, and compliance/non-compliance reports as required and structured by the team.
  • Evaluate building supplies, including office supplies, break room essentials, K-cups, cream, sugar, etc., and ensure they remain stocked and available in the building.
  • Assist IT in ordering equipment for the office and employees.
  • Coordinate large meetings and create and distribute building-wide announcements to the team.
  • Collaborate closely with the President's Executive Administrative Assistant.
  • Reconcile company procurement cards and manage necessary purchases using them.
  • Evaluate purchase orders and ensure they are completed correctly and efficiently for existing team members.

Requirements:

  • Degree preferred but extensive experience accepted.
  • Minimum 5-8 years of experience providing administrative support to executive-level leaders.
  • Advanced proficiency in Microsoft Excel, with the ability to use functions, work across multiple worksheets and workbooks, and import/export information.
  • Analytical thinker with fact-based decision-making skills.
  • Ability to understand and interact with diverse groups and cultures.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with the ability to manage multiple tasks and meet deadlines.
  • Excellent verbal and written communication skills.
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Salary Estimate:

$85,000 - $110,000 per year, depending on experience.

  • Administrative Support Specialist

    4 weeks ago

    Southfield, Michigan, United States Newmark ltd Full time

    Newmark ltd seeks an experienced Administrative Support Specialist to provide high-level administrative support to the team. This is a great opportunity for a skilled professional to join our organization and contribute to our success.Job SummaryThe Administrative Support Specialist will be responsible for performing a wide range of administrative duties,...

  • Administrative Support Specialist

    7 hours ago

    Southfield, Michigan, United States AmeriCenters, inc. Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at AmeriCenters, inc. in Southfield, Michigan.This part-time position offers $17.00 per hour for 25 hours per week (9:00 am - 2:00 pm, Monday - Friday) with competitive pay and benefits package.The ideal candidate will have strong communication skills,...

  • Administrative Support Specialist

    2 days ago

    Southfield, Michigan, United States Global Information Technology Full time

    Job Description:We are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team at Global Information Technology. The successful candidate will possess excellent office, email, and phone etiquette, with the ability to maintain a positive and professional image as a representative of the organization.The ideal candidate...

  • Administrative Support Specialist

    1 month ago

    Southfield, Michigan, United States Nevada Connections Academy Full time

    Job SummaryThe Administrative Assistant role is a vital part of our school's operations, providing critical support to students, parents, and staff. As an Administrative Assistant, you will be responsible for maintaining accurate student records, communicating with families about enrollment status, and adhering to all state and school enrollment...

  • Administrative Support Specialist

    2 days ago

    Southfield, Michigan, United States Revival Research Institute, LLC Full time

    About the Company:Revival Research Institute, LLC is a growing clinical research organization established in 2015, headquartered in Metro Detroit Region. Our national presence includes locations in Texas, Illinois, and Arizona. We have been recognized for our commitment to providing high-quality data for clinical research trials. With a focus on employee...

  • Medical Administrative Support Specialist

    3 weeks ago

    Southfield, Michigan, United States MAY M ANTONE MD PC Full time

    This Medical Administrative Support role is an exciting opportunity to provide administrative support to medical staff and patients in a fast-paced environment. As a key member of our team, you will play a vital role in ensuring the smooth operation of our clinic.We are seeking a highly organized and detail-oriented individual who can multitask and...

  • Administrative Support Specialist

    7 days ago

    Southfield, Michigan, United States Global Information Technology Full time

    Job OverviewWe are seeking a highly motivated and experienced Administrative Assistant to join our team at Global Information Technology. This is an excellent opportunity for individuals who enjoy working in a fast-paced office environment and have strong customer service skills.

  • Support Services Specialist

    1 day ago

    Southfield, Michigan, United States The Salvation Army USA Central Territory Full time

    **About the Role:**We are seeking a skilled Support Services Specialist to join our team at The Salvation Army USA Central Territory. As an Administrative Assistant, you will play a critical role in supporting the department's day-to-day operations.**Key Responsibilities:Manage donor data, generate reports, and update the donor database.Process gifts,...

  • School Administrative Support Specialist

    23 hours ago

    Southfield, Michigan, United States Nevada Connections Academy Full time

    Job DescriptionThe Administrative Assistant plays a vital role in maintaining accurate student records and communicating with families about enrollment status. This position requires strong organizational skills, attention to detail, and effective communication abilities.Key Responsibilities* Implement efforts to secure complete and accurate student records*...

  • Administrative Support Professional

    1 week ago

    Southfield, Michigan, United States PrideStaff Full time

    We are looking for a skilled Reception and Administrative Assistant to provide top-notch support to our clients and staff. As a valued member of our team, you will be responsible for managing incoming calls, emails, and correspondence. You will also assist with tasks such as data entry, report generation, and budget management. With a competitive salary of...

  • Medical Office Support Specialist

    3 weeks ago

    Southfield, Michigan, United States The Henry Ford Health System Full time

    Company Overview: As a member of The Henry Ford Health System, you will be working in a dynamic and customer-centric environment. Our organization is committed to providing high-quality patient care and exceptional service.Salary: $45,000 - $60,000 per year based on experience and qualifications, plus benefits.Job Description: We are seeking a highly skilled...

  • Workday HCM Support Specialist

    1 day ago

    Southfield, Michigan, United States thyssenkrupp Full time

    Job DescriptionWe are seeking an experienced Workday HCM Support Specialist to join our team at thyssenkrupp. As a key member of our HR Operations team, you will be responsible for providing support for Workday business processes, including researching and resolving functional Workday problems, unexpected results, or process issues.About the RoleThis is a...

  • Academic Support Specialist for Student Success

    3 weeks ago

    Southfield, Michigan, United States GPS Solutions LLC Full time

    Job OverviewWe are seeking a dedicated Academic Support Specialist to join our team at Christ the King School in Detroit. This full-time role involves providing targeted instruction and intervention to support students' academic and behavioral needs.Key Responsibilities:Academic Support: Deliver one-on-one and small group instruction to students, focusing on...

  • Administrative Support Professional

    3 weeks ago

    Southfield, Michigan, United States Plante & Moran, PLLC Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Professional to join our team as a Construction Project Coordinator. This is a key role that will support our partners and project managers in delivering high-quality services to our clients.Job SummaryThis position will be responsible for providing administrative...

  • Developmental Support Specialist

    1 week ago

    Southfield, Michigan, United States Gesher Human Services Full time

    Job OverviewWe are seeking a highly motivated and compassionate Developmental Support Specialist to join our team at Gesher Human Services.

  • Learning Support Specialist

    7 hours ago

    Southfield, Michigan, United States Geniuses On Board Child Development & Learning Center Full time

    Job OverviewWe are seeking a highly skilled Learning Support Specialist to join our team at Geniuses On Board Child Development & Learning Center. This role is ideal for individuals who are passionate about providing top-notch care and education to young children.

  • Business Support Specialist

    2 days ago

    Southfield, Michigan, United States PrideStaff Full time

    Are you looking for a challenging and rewarding career as an Administrative Assistant? PrideStaff is seeking a highly skilled and experienced individual to join our team as an Administrative Assistant. This role will provide administrative support and project coordination for the AIMS Software design, implementation, and training departments.The successful...

  • Office Support Specialist

    2 days ago

    Southfield, Michigan, United States Levine-Benjamin PC Full time

    About the RoleWe are seeking an experienced Administrative Clerk to join our team at Levine-Benjamin PC. As an Administrative Clerk, you will be responsible for providing administrative support to our lawyers and staff, including scanning documents, sorting mail, and submitting electronic records to court.The successful candidate will have excellent...

  • Healthcare Support Specialist

    19 hours ago

    Southfield, Michigan, United States MAY M ANTONE MD PC Full time

    Medical Secretary Job OpportunityMAY M ANTONE MD PC seeks a skilled Medical Secretary to join our team. As a Medical Secretary, you will be responsible for providing administrative support to medical staff and patients, scheduling appointments, maintaining calendars, and updating medical records.Job Requirements:Previous experience in a medical...

  • Learning Support Specialist

    20 hours ago

    Southfield, Michigan, United States Joyful Noise Early Learning Center Full time

    About the RoleAt Joyful Noise Early Learning Center, LLC, we seek a dedicated individual to join our team as a Learning Support Specialist. This role plays a vital part in providing quality care and education for children aged 8 weeks to 8 years.The successful candidate will assist the lead teacher in maintaining a safe and healthy environment for our...