Executive Assistant

6 days ago


Jupiter, Florida, United States Melhorn Architecture & Construction Full time
About Us

Melhorn Architecture and Construction is a leading residential design/build firm dedicated to exceptional craftsmanship and client satisfaction. Our integrated team of architects and construction professionals collaborates closely to deliver stunning, customized homes that exceed client expectations.

Job Overview

The Executive Assistant plays a crucial role in enhancing the efficiency and effectiveness of the Principal. This position requires a proactive and organized individual who can manage a variety of tasks, maintain confidentiality, and act as a liaison between the executive and internal/external stakeholders.

Key Responsibilities
  • Calendar Management
    • Schedule internal meetings with the team, one-to-ones with direct reports, and external meetings with clients and consultants through Gmail and Google Calendar.
    • Track employee birthdays and other significant events, and organize 6-month and 12-month check-ins with all employees.
    • Ensure the team and Principal are prepared for meetings.
  • Email and Correspondence Management
    • Review the email inbox and pre-plan responses or initiate action items with follow-up.
    • Type meeting notes, proposals, follow-ups, and process incoming communications to help the Principal be more effective.
    • Prepare architecture invoicing drafts and draft emails each month.
  • Office General Wellbeing
    • Manage orders for office supplies, snacks, and general maintenance needs of the office.
    • Maintain a stocked bathroom, kitchen, and other areas.
    • Direct landscape, office cleaner, appliance maintenance repair people, pest control, and other office services as necessary.
Requirements
  • Bachelor's or Master's degree.
  • Excellent leadership, communication, and interpersonal skills.
  • Proven ability to manage multiple projects simultaneously while maintaining a high level of detail and quality.
  • Strong problem-solving skills and ability to adapt to changing needs.
What We Offer
  • Competitive salary and benefits package.
  • Medical and Dental Insurance.
  • 401K.
  • A collaborative and innovative work environment.

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