Administrative Coordinator
3 weeks ago
We are seeking a highly organized and detail-oriented Administrative Assistant to support our Repair Center operations. This role is ideal for someone with a strong administrative background who also possesses a technical aptitude, allowing them to understand and manage the specific needs of a repair environment.
Key Responsibilities- Administrative Support: Provide administrative support to the repair center, including managing schedules, coordinating appointments, and handling communications.
- Work Order Processing: Assist in processing work orders, tracking repairs, and maintaining accurate records of all transactions and repairs.
- Technical Collaboration: Collaborate with technicians to understand technical requirements and ensure that all documentation is accurate and up-to-date.
- Inventory Management: Manage inventory levels, including ordering supplies, tracking shipments, and ensuring all necessary parts are available for repairs.
- Reporting and Documentation: Prepare and maintain reports, spreadsheets, and documentation to support the repair center's operations.
- Customer Interface: Interface with customers to schedule repairs, provide updates on repair status, and handle any inquiries or issues.
- Billing and Invoicing: Assist with billing and invoicing processes, ensuring accuracy and timeliness.
- Technical Support: Support the team in troubleshooting and resolving any administrative or technical issues that may arise.
- Process Improvement: Continuously look for ways to improve efficiency and streamline administrative processes within the repair center.
- Education: High school diploma or equivalent; additional education or certifications in administration or a technical field is a plus.
- Experience: Previous experience in an administrative role, ideally within a technical or repair environment.
- Skills: Strong organizational skills with attention to detail, technical aptitude, proficiency in MS Office Suite (Word, Excel, Outlook), and experience with inventory management software.
- Communication: Excellent communication skills, both verbal and written.
- Teamwork: Ability to work independently and as part of a team.
- Problem-Solving: Problem-solving skills with a proactive approach to challenges.
- Competitive Compensation: Competitive hourly wage with potential for increases based on performance.
- Comprehensive Benefits: Comprehensive health benefits package.
- Time Off: Paid time off and holiday pay.
- Career Advancement: Opportunities for career advancement within the company.
- Supportive Environment: Supportive work environment focused on professional growth.
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