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Human Resources Specialist

2 months ago

California, Missouri, United States Cahill Contractors Full time

Human Resources Coordinator

Cahill Contractors is in search of a dedicated Human Resources Coordinator. This role will report directly to the Senior HR Manager and play a vital part in helping Cahill attract, retain, and enhance the capabilities of our most valuable resource—our employees. This is a non-exempt position.

About Us:

Cahill Contractors is a predominantly family- and woman-owned general contracting firm specializing in the construction of multi-family residential, educational, hospitality, and various commercial projects. With operational bases in San Francisco and Oakland, Cahill serves the broader San Francisco Bay Area. Now in its fourth generation of family leadership, Cahill has been committed to building enduring relationships and quality structures with integrity since 1911. We pride ourselves on being a trusted partner to our clients, dedicated to their success from the early stages of preconstruction through to project completion and beyond. Our team members take great pride in their contributions and are consistently guided by Cahill's five core values: Safety, Integrity, Commitment, Collaboration, and Continuous Improvement. Cahill is an Equal Opportunity Employer.

Key Responsibilities:

Recruitment and Onboarding:

  • Post job vacancies and establish interview schedules within our Applicant Tracking System, Greenhouse.
  • Coordinate interviews through our ATS, Greenhouse.
  • Support Cahill's involvement in career fairs and recruitment events.
  • Assist in organizing activities related to Cahill's summer internship program.
  • Represent Cahill at career fairs.
  • Coordinate background checks and reference verifications.
  • Facilitate onboarding processes for office personnel.

Benefits Administration:

  • Assist with the annual open enrollment process.
  • Help generate reports for various benefit programs and annual summaries.
  • Provide backup support for the HR Generalist regarding benefits inquiries and changes throughout the year.

Payroll Administration:

  • Act as a backup for payroll on employment verification tasks.
  • Draft employment verification letters.
  • Serve as a liaison with payroll on employee-related changes.
  • Monitor employee vacation accruals.

Compliance:

  • Ensure that Cahill's employment practices align with all applicable laws and regulations.
  • Coordinate compliance with city, state, and federal regulations and manage necessary postings.
  • Track employee compliance training and organize training sessions as required.
  • Maintain HR documentation.

Management of HR Technology:

  • Oversee Viewpoint as a combined HRIS/payroll system.
  • Ensure data accuracy in our performance management software (Lattice).
  • Manage employee information in our learning management system (Absorb).
  • Maintain the Standard Operating Procedures manual for HR.

Employee Experience and Retention:

  • Assist in the planning of HR events and training sessions.
  • Coordinate the procurement of promotional items and manage inventory with the marketing team.
  • Support various HR projects as needed.
  • Act as a reliable resource for employees.

Qualifications:

  • 1-2 years of relevant experience.
  • Highly detail-oriented and organized.
  • Proficient in MS Office applications.
  • Ability to work collaboratively across departments, solve problems, and adapt to changing circumstances.
  • Capable of maintaining confidentiality.
  • Skilled in prioritizing and managing multiple tasks simultaneously.
  • Excellent interpersonal communication skills.
  • Possess a positive attitude and outlook.

COMPENSATION AND BENEFITS:

  • This is a full-time direct-hire position. The role offers a hybrid work arrangement with three days in the office.
  • In addition to a competitive salary, we provide an annual discretionary performance-based bonus.
  • Cahill covers 100% of monthly premiums for employee medical, dental, and vision coverage for HMO and PPO plans, with multiple options for spouse/partner and family coverage.
  • Additional benefits include a wellness stipend, Flexible Spending Account (FSA), and a 401(k) plan with matching contributions and an annual discretionary contribution.

The base hourly range for this non-exempt role is targeted between $33.65.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.