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Procurement Specialist

2 months ago

Marquand, Missouri, United States General Hotels Full time


General Hotels Corporation, specifically within our Hospitality Project Services (HPS) division, is seeking a meticulous and dynamic individual to become a part of our Procurement Team.

The procurement team plays a crucial role in collaborating with hotel brands, suppliers, architects, project managers, and site supervisors on both new construction and renovation projects across various regions.

We manage a diverse portfolio of hotels under several prestigious brands, including Marriott International, Hilton Worldwide, Intercontinental Hotels Group, Hyatt, Choice, and Wyndham.

This Procurement Coordinator will be responsible for quantity take-offs and overseeing purchases while ensuring compliance with budgetary constraints, brand specifications, and project timelines.


Key Responsibilities:
  • Facilitate project planning, bidding processes, and procurement activities.
  • Develop and maintain comprehensive project schedules for purchasing and delivery.
  • Compile and manage project specification documents and engineering drawings.
  • Collaborate with the design team to verify the accuracy of project requirements.
  • Establish and maintain vendor documentation, including credit applications and W-9 forms for both new and existing approved suppliers.
  • Utilize a Purchase Order system effectively.
  • Process invoices for timely payments.
  • Ensure purchases remain within or below established project budgets.
  • Create and maintain detailed and precise Excel spreadsheets.
  • Administer online brand systems as necessary.
  • Engage professionally with internal and external stakeholders through various communication channels.
  • Monitor general email and voicemail for the procurement department.
  • Organize and manage the calendar for vendor and internal meetings.
  • Oversee office supplies, billing, and organizational tasks.
  • Work on-site as required and visit project locations when necessary.
  • Perform additional duties as assigned.

Qualifications:
  • A minimum of 2 years' experience in procurement-related functions, including Purchase Orders, Quotes, Supply Chain, and Contracts.
  • Experience in the hospitality or construction industry is preferred.
  • Proficient in Microsoft Excel.
  • Comfortable navigating online platforms.
  • Ability to manage multiple tasks simultaneously.
  • Creative problem-solving skills.
  • Strong communication skills.

Benefits:
  • Generous paid time off package.
  • Options for Medical, Dental, and Vision Insurance.
  • Company-paid Life Insurance.
  • Company-paid Telemedicine services.
  • Supplemental Life Insurance options.
  • 401K plan available after one year of service.
  • Discounts on hotel accommodations.
  • Company-sponsored Employee Assistance Program.
  • Additional perks through Benefit Hub.

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