Customer Service Representative

2 months ago


Findlay, Ohio, United States Hart Medical Equipment Full time
Job Summary

Hart Medical Equipment is seeking a highly skilled and customer-focused Customer Service Representative to join our team. As a key member of our customer service team, you will be responsible for providing exceptional service to our customers, ensuring their needs are met, and exceeding their expectations.

Key Responsibilities
  • Provide exceptional customer service to internal and external customers, responding to inquiries, resolving issues, and addressing concerns in a professional and empathetic manner.
  • Assist customers with product and service information, including answering questions, providing recommendations, and making sales or recommendations for products or services that may complement client needs.
  • Coordinate home equipment service requests with Dispatch for prompt delivery, ensuring timely and efficient service to our customers.
  • Engage in active listening with customers, confirming or clarifying information, and diffusing angry customers as needed.
  • Maintain current knowledge on Medicare, Medicaid, and third-party payor sources for equipment, ensuring accurate and up-to-date information is provided to customers.
  • Verify medical necessity, insurance coverage, and physician orders for all insurance-assigned services, ensuring compliance with company policies and procedures.
  • Follow policy and work instructions to ensure the Billing Department has the correct paperwork to complete insurance, ensuring accurate and timely billing.
  • Understand and strive to meet or exceed department metrics while providing excellent customer service, ensuring high levels of customer satisfaction and loyalty.
Requirements
  • High school diploma or general education degree (GED) required.
  • 6 months of relevant customer service experience preferred.
  • Excellent interpersonal, written, and oral communication skills.
  • Customer service orientation.
  • Attention to detail.
  • Good data entry skills.
  • Proficiency with computers, with strong typing skills.
  • Ability to work in a fast-paced environment.
Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear. Call Center/PAP/Supply departments require frequent seating behind a computer with frequent typing. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 lbs., 50 lbs. for retail. Specific vision abilities required by this job include close vision. All employees are required to work in a safe manner.



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