Prosecutor Assistant

2 months ago

Salt Lake, Utah, United States Salt Lake City Full time
About the Position

This role is part of the Attorney's Office and is housed in the District Attorney's Office. The ideal candidate will have a High School Diploma or equivalent and clerical experience.

Key Responsibilities
  • Prepares criminal matters for court, including formal information summons, bench warrants, complaints, court docket files, and other legal documents.
  • Obtains police reports, rap sheets, driving records, and requests other supporting evidence for criminal matters.
  • Performs complex clerical work with accuracy, establishes and maintains effective working relationships with employees and other departments in the City.
  • Prepares legal pleadings, subpoenas, discovery responses, and other supporting legal documents and correspondence as directed by the City Prosecutor and/or Prosecuting Attorneys.
  • Maintains calendar of arraignments, pre-trial, and other pre and post-judgment hearings, including jury and non-jury trials.
  • Manages and utilizes complex computerized filing systems following departmental policies and procedures.
  • Receives inquiries and responds to questions from the general public, various Law Enforcement Agencies, and defendants.
  • Provides information and referral as necessary and routes specific requests to the appropriate agency or City Prosecutor.
  • Answers telephones and in-person inquiries utilizing training and knowledge of attorney's schedules, city policies, and procedures.
  • Routes visitors, appointments, and other persons to the City Prosecutor or their assistants.
  • Provides information and assistance to police officers, city code enforcement staff, court officials, witnesses, outside attorneys, various law enforcement agencies, and the general public.
  • Receives reports and notifications from various Law Enforcement agencies and courts.
  • Notifies Prosecutor of witness unavailability, location of current case files, and receives and sends short notice subpoenas to the appropriate parties.
  • Schedules screening appointments as directed by staff Prosecutors.
  • Updates court calendars, pleas, and other supporting documents and activities critical to case files.
Minimum Qualifications
  • High school graduation or equivalent, plus some clerical experience.
  • Ability to learn new computer programs, operate various standard office equipment.
  • Demonstrated ability to follow instructions and comply with established policy and procedures.
  • Ability to handle sensitive materials in a confidential manner.
  • Ability to relate with persons from diverse socio-economic and racial/ethnic backgrounds.
  • Must be able to communicate effectively both written and verbal.
  • Must be certified by the Bureau of Criminal Investigations within three months of hire date.
  • Ability to become a notary within six (6) months.
Preferred Qualification
  • Familiarity with applicable legal office computer programs.
Career Ladder
  • Incumbents may be promoted after four years of successful performance, during which the incumbent demonstrates the ability to apply knowledge and skills to a wide variety of issues.
  • Incumbent may be promoted to Senior Prosecutor Assistant upon recommendation from the City Prosecutor with approval of the City Attorney, available funding, and concurrence of Human Resource Department.

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