Accounting Support Specialist

1 week ago


Oconomowoc, Wisconsin, United States Wide Effect Full time
About the Role

We are seeking a highly organized and detail-oriented Accounting Support Specialist to join our team at Wide Effect.

The successful candidate will be responsible for managing financial operations, including accounts payable, accounts receivable, and general ledger maintenance.

Key Responsibilities:

  • Accounts Payable (AP)
    • Monitor AP email as the initial point of contact.
    • Distribute job-related AP to Project Managers for approval.
    • Enter AP data, excluding specific items like credit card statements, personal reimbursements, rent invoices, insurance, and loan payments.
  • Time & Payroll Management
    • Manage electronic timesheets from the field, ensuring accurate job allocation.
    • Prepare, manage, and distribute weekly payroll for employees and subcontractors.
    • Coordinate with the payroll processing firm to ensure timely submission.
  • Check Runs
    • Organize and perform weekly check runs, ensuring each check has an associated invoice or statement copy.
    • President signs and delivers checks; if unavailable, the VP of Pre-Construction will assume this responsibility.
  • Lien Waivers
    • Prepare lien waivers for the CFO's signature.
    • Collect and submit all subcontractor lien waivers alongside company waivers to clients.
  • Job Setup & Maintenance
    • Set up new jobs in Computer Ease, following job cost estimates from the Pre-Construction Team as a single-source responsibility.
  • Mail Collection & Distribution
    • Collect mail from the PO box and outside mailbox, distributing it to individual mailboxes.
  • Reconciliations
    • Reconcile statements from major suppliers by and manage minor vendor statements.
    • Reconcile company credit card statements and ensure all receipts are scanned and filed electronically.
    • Complete assigned balance sheet account reconciliations.
  • Year-End & Audit Preparation
    • Assist with documentation for year-end reviews and worker compensation audits.
  • Inventory Management
    • Conduct and adjust inventory counts as required.
  • Bank Deposits
    • Make deposits and return with deposit receipts for record-keeping.

Salary: $70,000 - $85,000 per year

This is a full-time position based in [Location]. We offer a competitive salary and benefits package, including health insurance, retirement plan, and paid time off.



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