Correctional Records Clerk

2 months ago

Memphis, Tennessee, United States Shelby County Full time

Job Summary

The Shelby County Jail Processing Assistant will work under general supervision to perform difficult and responsible clerical work and duties in the areas of Intake, Release, and Classification. This role is responsible for preparing inmate's paperwork as it relates to processing into or release from the jail system and ensuring the legality of commitment or release.

Key Responsibilities

  • Performs intake responsibilities, including arrest ticket checks to ensure vital information is included, takes fingerprints and photographs to identify and match repeat offenders with their records and identifications.
  • Assigns to first-time offenders a new record and identification number and booking number, prepares armbands for inmates by obtaining information from documents received.
  • Generates verification sheets through the Automated Fingerprint Identification System (AFIS).
  • Reads and interprets criminal history checks to determine if inmates are wanted and require fugitive holds to be placed, communicates with the Tennessee Bureau of Investigation (TBI) coordinator pertaining to criminal history checks on inmates who are housed in the facility.
  • Performs pre-assessments of inmates' physical appearance to determine if they display immediate need for medical attention.
  • Enters information into the Jail Management System, ensuring all required information is entered correctly, and generates lists of inmates to be distributed to required staff to ensure inmates are released to proper authorities.
  • Reviews, researches, and interprets received legal documents generated by courts, federal, state, and local agencies, and compares them to information entered into JMS to ensure matching data.
  • Retrieves approved releases and ensures inmates are called down to be released in a timely manner, generates final release documents through the Jail Management System (JMS), and provides information to staff assigned to the release area if time has expired.
  • Prepares and maintains statistical reports, which are given to processing managers, and compiles all related information with the use of JMS, JSS, and TOMIS, and provides to assigned leads to review before the inmate is released.
  • Works with the Judicial Commission to ensure inmates are acceptable to enter into the jail system.
  • Maintains logs for each inmate per occurrence of being booked in JMS, denied by the commissioner, transported to MMHI, and those requiring add-on tickets.
  • Communicates with post-conviction agencies as necessary.
  • Performs other related duties as required or directed.

Requirements

  • Must be available to work shifts, weekends, and holidays.
  • Must be able to work in a jail-secured environment.

Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.

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