Branch Operations Coordinator
2 days ago
We are seeking an experienced Branch Administrator to join our team at USA DeBusk, LLC. The successful candidate will provide administrative support for payroll, HR, onboarding, and travel-related tasks.
Responsibilities- New Hire Process: Conduct new hire processes from beginning to end in accordance with company policies and deadlines, and enter new employees in ADP for Corporate HR approval.
- Background Checks and Drug Screens: Run background checks/MVRS, set up employees for drug and alcohol screens, physicals, and uniform orders.
- Timekeeping and Payroll: Collect and ensure accuracy of weekly hours by cross-referencing timesheets and entering hours in a spreadsheet and ADP after approval by the Manager.
- Non-Billable Shop Tickets: Obtain approved non-billable shop tickets and add them to the payroll spreadsheet.
- File Maintenance: Maintain a file system for customers and personnel.
- Employee Roster: Maintain the employee roster current and up-to-date, removing terminated employees in a timely manner.
- Random Selection Program: Responsible for the random selection program (DDCHA, DCCHT, FMSCA, and DCCOF).
- Customer Background Checks: Run customer-specific background checks.
- Office Administration: Print, copy, scan, send, receive, and respond to emails, providing backup for other Branch administrators in AP and AR as needed.
- Education: High School Diploma or equivalent.
- Experience: 2-5 years of related experience.
- Skills: QuickBooks, Time and Attendance (ADP preferred), Microsoft Office, Outlook, Excel, Track System time tracking software knowledge (highly preferred), basic payroll knowledge.
- Qualities: Time management and excellent communication skills, ability to quickly learn our customers' systems for large projects (CCM, Track, Arriva, etc.), and work with customers' contacts to meet scheduled submittals, ability to meet all daily and weekly deadlines for all departments, dependability, willingness to work additional hours as required, and team orientation.
USA DeBusk, LLC is a best-in-class mechanical and industrial cleaning services provider specializing in servicing the downstream energy market. We offer a comprehensive range of maintenance and turnaround services, including hydro blasting, hydro cutting, hydro excavation, chemical cleaning, PEPTM polymer extraction service, vacuum services, tank cleaning, degassing/vapor control, FCC catalyst handling and transportation, and specialty turnaround services. Our company has field offices in 24 cities and continues to provide services internationally.
The estimated salary for this role is $45,000 - $60,000 per year, depending on experience and qualifications. If you are a motivated and detail-oriented individual with a passion for administrative work, we encourage you to apply.
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