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Program Director Assistant

2 months ago

Atlanta Georgia, United States Emory University Full time
Job Summary

We are seeking a highly skilled and experienced professional to join our team as an Assistant Director, Program. This role will play a key part in directing the strategic planning, development, and implementation of programs at Emory University.

Key Responsibilities
  • Assist in directing the strategic planning, development, and implementation of programs.
  • Represent the organization at meetings, conferences, and other events.
  • Develop and present speeches or presentations to generate or enhance awareness of program(s).
  • Provide technical support by evaluating established processes, conducting training, attending operational meetings, and networking with affiliated groups.
  • Monitor progress toward achieving established objectives and deadlines.
  • Participate in planning, administering, and monitoring program-related budgets.
  • Conduct research, design new initiatives, and collaborate with others to ensure program(s) remain viable.
  • May serve on, hold office in, or chair committees.
  • May write publishable articles and papers.
  • May supervise staff.
  • Oversee or assist in developing operational and statistical reports for management and regulatory agencies.
  • Ensure required records and documentation are maintained.
Additional Responsibilities
  • Staffing Management:
    • Open and manage HR requisitions (faculty, staff, chief residents).
    • Assist with faculty packets, monitor Grady credentialing process.
    • Coordinate Onboarding of new hires (orientation to Division, office space, laptops, pagers, keys, parking, Emory card, access to Emory @ Grady buildings, lab coats, etc).
    • Submit Visa sponsorship applications through ISSS (J-1 & H1-B).
  • Operational Duties:
    • Manage/Monitor Jeopardy schedule and In-patient Ward schedule in QGenda.
    • Supervising the Outpatient QGenda process.
    • Submit supplemental pay requests for Xduty coverage of ward blocks.
    • Oversee Career Conference Review process for GIM – (schedule reviews, pull data from RESUME and Career Site and create draft summaries, enter faculty ratings from Drs. Bussey-Jones and Jones onto the career site).
    • Submit requests for Emory Healthcare login access (Access Coordinator for Division).
    • Oversee division equipment (printers, copiers) work with IT, sponsor email account.
    • Division contact person for Home Health agencies.
    • Creating reports (data, trends, FTE, wRVUs).
    • Might have to respond to emails and calls outside of working hours to find clinical coverage.
    • Manage staff.
Requirements
  • Bachelor's degree in a field related to the program(s) and five years of program-related experience, OR equivalent combination of experience, education, and training.
  • This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed-upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.
Emory University's Commitment to Diversity and Inclusion

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law.