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Financial Operations Associate

2 months ago

Modesto, California, United States HONDA KAWASAKI KTM of MODESTO Full time
Job Overview

Position Title: Financial Operations Associate

Department: Finance

Reports To: Finance Manager

FLSA Status: Non-Exempt

Role Summary

The Financial Operations Associate plays a crucial role in managing financial data entry, transactional processing, and overall financial operations. This position encompasses vendor coordination, bank statement reconciliation, and both accounts payable and receivable functions. It serves as an entry-level opportunity within the finance department, paving the way for career advancement in financial management.

In alignment with our dealership's commitment to outstanding customer service and ethical practices, the Financial Operations Associate is expected to collaborate effectively across various departments.

Key Responsibilities:

  • Manage accounts and incoming payments in accordance with established financial policies.
  • Conduct daily financial transactions, including verification, classification, computation, posting, and recording of accounts receivable data.
  • Prepare invoices, billing statements, and bank deposits.
  • Reconcile the accounts receivable ledger to ensure accurate payment posting.
  • Resolve billing discrepancies and address client inquiries regarding payments.
  • Facilitate timely payment of invoices by sending reminders and contacting clients.
  • Generate reports to provide insights into accounts receivable status.
  • Review, code, and process vendor invoices accurately.
  • Perform data entry tasks related to accounts payable.
  • Review and reconcile discrepancies in invoices.
  • Conduct statement reconciliations.
  • Handle DMV processing and inventory reconciliation.
  • Submit warranty claims and verify prorated refunds.
  • Respond to vendor inquiries professionally.
  • Manage cash application processes.
  • Perform administrative tasks including data entry, document processing, filing, and scanning.
  • Undertake additional tasks as assigned.

Qualifications:

To excel in this role, candidates must demonstrate proficiency in the following areas:

  • Experience in accounts receivable and/or accounts payable roles.
  • Strong data entry and mathematical skills.
  • Familiarity with spreadsheet applications and accounting software.
  • Proficiency in English and Microsoft Office Suite.
  • Strong customer service and negotiation skills.
  • Ability to maintain vendor relationships.
  • High attention to detail and accuracy.
  • Capacity to adapt to new tasks and skills as required.
  • Excellent organizational and follow-up abilities.
  • Ability to work independently while maintaining a keen attention to detail.
  • Reliable attendance and adherence to schedules.
  • Understanding of deadlines and the ability to prioritize tasks effectively.
  • Compliance with corporate policies and regulatory requirements.
  • Professionalism in communication with colleagues and clients.
  • Commitment to fostering a positive image of Honda Kawasaki KTM of Modesto.
  • Team-oriented approach to problem-solving and customer service.
  • Strong commitment to customer satisfaction.
  • Adherence to professional ethics and standards.
  • Ownership and accountability in all tasks.
  • Ability to thrive in a fast-paced, multi-tasking environment.
  • Maintain positive relationships with customers and colleagues.
  • Adhere to grooming and dress standards as per dealership guidelines.

Education and Experience:

  • High School Diploma or equivalent.
  • Familiarity with Powersports or Motorsports terminology is a plus.
  • Positive attitude and strong work ethic.
  • Attention to detail and organized workspace.
  • Verifiable experience in accounts payable and/or receivable.
  • Solid understanding of bookkeeping and accounting principles.
  • Proven ability to manage financial records accurately.
  • Proficiency in data entry.
  • Strong customer service and negotiation skills.
  • High degree of accuracy and attention to detail.
  • Ability to meet deadlines efficiently.

Other Requirements:

  • Analytical skills to evaluate information and identify solutions.
  • Mathematical skills for basic calculations.
  • Basic computer skills and familiarity with office software.
  • Ability to learn dealer management software.
  • Effective communication skills, both verbal and written.

Requirements:

  • Authorization to work in the United States.
  • Valid driver's license and proof of insurance.
  • Pass a background check and pre-employment drug screening.

Compensation:

  • Hourly Range: $23.00, non-exempt hourly, based on experience.
  • Honda Kawasaki KTM of Modesto offers a competitive salary along with a comprehensive benefits package including retirement, leave, and medical benefits.

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to stand or walk for extended periods. The employee frequently uses hands or fingers to handle objects or controls. Occasionally, the employee may need to stoop or bend. The employee will frequently reach with hands and arms and may occasionally lift or move items weighing up to 10 lbs. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is typically moderate and controlled.

This job description is not intended to be exhaustive and may be subject to modification to reasonably accommodate individuals with disabilities. All duties and responsibilities are essential functions and requirements.