Construction Billing Specialist

3 weeks ago

Raymond, New Hampshire, United States Infra-Rec Full time
Job Description

We are seeking a skilled Construction Billing Specialist to join our team at Infra-Rec. As a key member of our financial operations, you will be responsible for managing the billing process, contract tracking, team orders, payroll coordination, and credit card expense reconciliation.

Responsibilities:
  • Billing Management
    • Prepare, review, and issue accurate and timely invoices for utility construction projects.
    • Ensure all billing aligns with contract terms, including progress billing, milestone invoicing, and final payments.
    • Coordinate with project managers and field teams to verify completion of billable milestones and ensure necessary documentation is provided.
  • Contract Tracking
    • Maintain an organized system for tracking contracts, change orders, and amendments.
    • Ensure contract compliance by monitoring deadlines, deliverables, and contractual obligations.
    • Assist in managing contract closeout processes and ensure that all documentation is submitted for final invoicing.
  • Team Orders and Payroll
    • Track and manage field team orders and payroll information, ensuring accurate timekeeping and labor reporting.
    • Coordinate with HR and project managers to ensure proper payroll allocation to the correct projects and job codes.
    • Review and process payroll adjustments related to time, overtime, and special allowances for construction teams.
  • Credit Card Expense Management
    • Reconcile credit card expenses for field teams, ensuring that all charges are appropriately categorized and matched with receipts.
    • Verify that credit card purchases align with company policies and project budgets.
    • Assist with resolving any discrepancies or unauthorized charges.
  • Reporting and Documentation
    • Prepare detailed billing and contract status reports for management and project teams.
    • Assist with audits and financial reviews by providing accurate billing records and contract documentation.
    • Maintain a high level of accuracy and organization in all financial and contract-related documentation.

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