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Administrative Operations Associate
2 months ago
Salary: $45,000 - $50,000 based on experience
This full-time role is designed to deliver administrative and clerical assistance to Artist Managers, focusing on instrumentalists and touring performances. The position necessitates in-office work at least two days a week, aligned with the schedules of the managers.
Key Responsibilities:
- Develops and maintains seasonal calendars for artists.
- Prepares, processes, and monitors performance agreements.
- Manages the tracking of artist payments and commissions.
- Assists artists with logistical arrangements related to concert tours, including itinerary creation, rehearsal coordination, travel, accommodation, and visa applications.
- Handles routine and complex inquiries via phone and email, engaging with artists, presenters, orchestra managers, and record labels globally.
- Updates and maintains promotional materials, addressing publicity inquiries as needed.
- Creates and formats general correspondence, memos, and financial reports; monitors ticket sales with presenting organizations; updates the company database.
- Collaborates independently and as part of a team on special projects as requested by management.
- Additional responsibilities may be assigned to fulfill business requirements.
Qualifications:
- Exceptional interpersonal skills with the ability to manage sensitive and confidential matters, demonstrating poise, tact, and diplomacy.
- Strong capacity to interact and communicate confidently and professionally with individuals at all organizational levels.
- Proficient in various computer software applications, including word processing, spreadsheets, databases, and presentation tools.
- Meticulous attention to detail in drafting and reviewing materials, prioritizing tasks, and meeting deadlines.
- Proven ability to thrive in a fast-paced environment, managing multiple competing tasks and demands.
Education and Experience:
- Bachelor's Degree or equivalent professional experience.
- A minimum of two years' experience in an administrative support role.
- Familiarity with classical music is preferred.
- Proficiency in additional languages is advantageous but not mandatory.
- A passion for engaging with individuals who appreciate classical music is a valuable asset.
This position is classified as non-exempt.
Equal Opportunity Employer.
