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AP Specialist

1 month ago

Glen Mills, Pennsylvania, United States Golden Waffles Full time
Job Title: AP Specialist

Golden Waffles is a leading manufacturer and distributor of waffle irons, mix, and toppings. We are seeking an experienced AP Specialist to join our finance team.

Job Summary

The AP Specialist will be responsible for managing and processing all invoices received for payment, ensuring accurate and timely payment of creditors. This role requires strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment.

Key Responsibilities
  1. Invoice Processing
    1. Review and verify invoices in a timely manner
    2. Match purchase orders to invoices and resolve discrepancies
    3. Ensure proper coding of invoices to appropriate general ledger accounts
  2. Payment Processing
    1. Prepare and process electronic transfers and payments
    2. Reconcile accounts payable transactions
    3. Monitor accounts to ensure payments are current
  3. Vendor Management
    1. Maintain vendor files and manage vendor inquiries
    2. Set up new vendor accounts and update existing accounts as needed
    3. Reconcile vendor statements and correct discrepancies
  4. Recordkeeping
    1. Maintain accurate and organized files for all payable transactions
    2. Assist with month-end closing and prepare analysis of accounts
    3. Generate and distribute financial reports as needed
  5. Compliance & Controls
    1. Ensure compliance with internal controls, policies, and procedures
    2. Assist with audits by providing necessary documentation and information
    3. Stay informed about changes in financial regulations and best practices
  6. Team Collaboration
    1. Collaborate with other departments to resolve payment issues
    2. Provide support for finance-related projects and initiatives
    3. Assist in the continuous improvement of accounts payable processes
Requirements
  1. High School Diploma or equivalent
  2. Associate's Degree in Accounting, preferred
  3. Minimum 2 years' experience in accounts payable or a similar role
  4. Experience with accounting software and ERP systems preferred
  5. Strong attention to detail and accuracy
  6. Excellent organizational and time management skills
  7. Proficient in Microsoft Office Suite, especially Excel
  8. Strong communication and interpersonal skills
  9. Ability to handle confidential information with integrity