AP Specialist

Company Overview

Golden Waffles is the largest manufacturer and distributor of waffle irons, mix, and toppings to leading restaurants, hotels, colleges, and theme parks. The company provides a comprehensive turnkey waffle program to over 40,000 customer locations throughout North America and has been operating for over 85 years Our well-established geographic footprint provides coast to coast coverage in the U.S. and a global distribution partner network servicing customers across the U.S. and in ~45 countries.

Job Summary

The Accounts Payable Specialist is responsible for managing and processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. This role requires strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment. The Accounts Payable Specialist will work closely with the Finance team to ensure smooth operations and compliance with company policies and regulations.

Essential Duties and Responsibilities

 Invoice Processing

1. Review verify, and process invoices in a timely manner
2. Match purchase orders to invoices and resolve discrepancies.
3. Ensure proper coding of invoices to appropriate general ledger accounts.

Payment Processing

1. Prepare and process electronic transfers and payments.
2. Reconcile accounts payable transactions.
3. Monitor accounts to ensure payments are current.

Vendor Management

1. Maintain vendor files and manage vendor inquiries.
2. Set up new vendor accounts and update existing accounts as needed.
3. Reconcile vendor statements and correct discrepancies.

Recordkeeping

1. Maintain accurate and organized files for all payable transactions.
2. Assist with month-end closing and prepare analysis of accounts.
3. Generate and distribute financial reports as needed.

Compliance & Controls

1. Ensure compliance with internal controls, policies, and procedures.
2. Assist with audits by providing necessary documentation and information.
3. Stay informed about changes in financial regulations and best practices.

Team Collaboration

1. Collaborate with other departments to resolve payment issues.
2. Provide support for finance-related projects and initiatives.
3. Assist in the continuous improvement of accounts payable processes.

Position Requirements

1. High School Diploma or equivalent.
2. Associate’s Degree in Accounting, preferred.
3. Minimum 2 years’ experience in accounts payable or a similar role.
4. Experience with accounting software and ERP systems preferred.
5. Strong attention to detail and accuracy.
6. Excellent organizational and time management skills.
7. Proficient in Microsoft Office Suite, especially Excel.
8. Strong communication and interpersonal skills.
9. Ability to handle confidential information with integrity.