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Operations Management Specialist

2 months ago

Dayton, Ohio, United States EMCOR Government Services Full time

Job Title: Operations Coordinator

Reports to: Controller

Location: Dayton, Ohio

FLSA Status: Full-Time / Non-Exempt

COMPANY OVERVIEW

EMCOR Government Services is a prominent provider of electrical services, specializing in preconstruction, construction, systems integration, and energy solutions across various sectors, including automotive, commercial, healthcare, education, industrial, and mission-critical environments.

Our organization comprises multiple business units, each dedicated to delivering high-quality services and solutions tailored to our clients' needs.

SUMMARY

We are currently seeking a dedicated Operations Coordinator who will be instrumental in managing job setups, invoicing processes, and maintaining accurate accounting records. This role involves performing essential calculations, postings, and verifications to ensure precision and timely updates.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are essential to this position. Additional responsibilities may be assigned as needed:

  • Compute, classify, record, and verify numerical data to maintain accounting records.
  • Post daily, weekly, and monthly journal entries.
  • Set up and enter jobs and work orders efficiently.
  • Invoice contract jobs and service work orders accurately.
  • Verify tax statuses of projects and request necessary documentation for project files.
  • Manage accounts receivable collections.
  • Collaborate with Project Managers for monthly job reporting.
  • Perform additional tasks as directed by the controller and senior project managers based on operational needs.

QUALIFICATIONS

To succeed in this role, candidates must demonstrate the ability to perform each essential duty satisfactorily. The following qualifications are representative of the knowledge, skills, and abilities required:

POSITION REQUIREMENTS/PREFERRED EDUCATION and/or EXPERIENCE

  • 2-5 years of experience in an administrative role supporting management, with clerical experience in Accounting/Finance being advantageous.
  • A two-year degree or equivalent experience in electrical construction is preferred.
  • Familiarity with the construction industry, operations management, and safety practices is a plus.

COMPUTER SKILLS

  • Proficiency in Microsoft Office applications, particularly Outlook and Excel, is required.
  • Experience with accounting software is essential.
  • Accounts receivable and billing experience is highly desirable.
  • Effective communication skills with various departments, vendors, and customers are necessary.

REQUIRED ATTRIBUTES

The following characteristics and capabilities are sought to perform this job successfully:

  • Strong attention to detail.
  • Excellent time management skills.
  • Able to compile and analyze data and solve problems effectively.
  • Ability to build positive working relationships across multiple levels of the organization.
  • Demonstrated integrity, professionalism, and discretion regarding sensitive information.
  • Commitment to the company’s values, goals, and objectives.

LANGUAGE SKILLS

Effective communication in English is required, with the ability to cooperate and collaborate with various stakeholders, including customers, employees, unions, government agencies, vendors, and other contractors.

PHYSICAL DEMANDS

The physical demands of this role are typical of an office environment. Employees are regularly required to communicate verbally and in writing, retrieve files, and engage with colleagues in meetings. Prolonged periods of computer use are expected.

WORK ENVIRONMENT

The work environment is representative of an office setting, with reasonable accommodations available for individuals with disabilities to perform essential functions.

We offer a competitive salary and a comprehensive benefits package, seeking individuals with the talent and skills necessary to contribute to our growth and success. Equal Opportunity Employer/Veterans/Disabled