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Administrative Support Specialist
2 months ago
Position Title: Office Assistant V
Department: Fire Management
Organization: Confederated Tribes and Bands of the Yakama Nation
Compensation: $16.07 per hour / Regular / Full-Time
The Office Assistant V plays a crucial role in providing comprehensive administrative support to the Fire Management team. This position is responsible for maintaining official records, assisting with the implementation of operational policies, and ensuring efficient office functions.
Key Responsibilities:
- Perform data entry tasks in D365 Microsoft, including processing purchase orders, travel advances, and financial closeouts related to fire preparedness and suppression.
- Assist in organizing and filing essential documents such as purchase orders, travel authorizations, and timesheets.
- Utilize standard office equipment, including copiers and computers, to support daily operations and assist with typing tasks.
- Maintain communication with fire lookouts and suppression teams, ensuring all parties are informed about incident statuses.
- Contribute to the preparation of detailed incident reports and log all relevant activities.
- Collaborate with vendors associated with fire management operations.
- Assist in coordinating logistics for firefighter crews, including transportation, meals, and supplies.
- Support the preparation of operational and suppression budgets for the fiscal year.
Required Knowledge, Skills, and Abilities:
- Understanding of office administration principles.
- Familiarity with fire weather terminology and data interpretation.
- Knowledge of the geographical layout of the Yakama Reservation.
- Proficiency in the ordering process for fire cache supplies.
- Strong foundation in Business, English, and Mathematics.
- Competence in filing systems and procedures.
- Basic understanding of fire behavior fundamentals.
- Proficient in operating office equipment and technology.
- Ability to establish effective working relationships and communicate clearly, both verbally and in writing.
- Capacity to manage high-pressure situations and adapt to emergency incidents professionally.
Minimum Qualifications:
- Three years of experience in a similar role (Office Assistant IV).
- Dependable and willing to work extended hours in demanding situations.
- Must possess a valid Washington State Driver's License.
- Successful completion of a pre-employment drug screening is required.
- Preference will be given to enrolled Yakama members, although all qualified candidates are encouraged to apply.
