Administrative Support Specialist

2 months ago


Washington, Washington, D.C., United States A Prentice Ray & Associates LLC Full time
Join Our Team as a Project Assistant

A Prentice Ray & Associates LLC is on the lookout for a skilled Project Assistant to enhance our operations. This position will require you to deliver vital administrative and project coordination support to our team. The ideal candidate should meet the following criteria and execute the responsibilities with accuracy and diligence.

Key Qualifications:
  • At least three years of experience in a collaborative or office setting under the supervision of a Project Manager or Leader
  • Capability to operate autonomously with limited oversight
  • Exceptional multitasking abilities and effective task prioritization
  • Proficient in Adobe, Word, Excel, Outlook, SharePoint, and Google applications
  • Exhibits professionalism and maintains confidentiality consistently
Core Responsibilities:
  • Facilitate meetings and ensure all requisite materials are organized
  • Oversee travel arrangements and expense reporting for Board and staff
  • Maintain accurate electronic time attendance records
  • Update project documentation and disseminate to relevant stakeholders
  • Ensure filing systems comply with NARA standards
  • Assist in revising the Standard Operating Procedure manual
  • Support the Executive Officer in preparing content for various documents and presentations
  • Execute additional tasks as directed by the Executive Director


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