Corporate Administrator

3 days ago

Lakewood, United States Eberl Claims Service Full time
Corporate Administrator Role

Exciting opportunity to contribute to the growth and success of Eberl Claims Service

Job Summary:

The Corporate Administrator will play a vital role in ensuring the smooth operation of the corporate office. This includes managing daily administrative tasks, serving as the headquarters office administrator, and acting as a liaison between satellite office locations.

Key Responsibilities:

  • Receptionist Duties:
  • Provide a professional and welcoming presence for visitors and callers.
  • Manage the main office phone line, including handling calls, taking messages, and forwarding them to the relevant departments.
  • Ensure proper security protocols are followed for visitor check-in.
  • Manage the corporate email account, directing inquiries to the appropriate departments.
  • Coordinate with various departments to ensure efficient office operations and effective communication.
  • Monitor and manage the cleanliness and organization of common areas, including meeting rooms, kitchen, restrooms, and break rooms.
  • Order and restock office supplies as needed to ensure the office remains fully stocked.
  • Reconcile credit card transactions related to office expenses.
  • Act as the point of contact for building use requests, coordinating with relevant stakeholders to ensure proper arrangements are made.
  • Main point of contact for building management needs; service, maintenance HVAC, etc.
  • Satellite Office Location Liaison:
  • Serve as the primary liaison between the corporate office and satellite office locations.
  • Facilitate communication and coordination to ensure consistency and support across all office locations.
  • Departmental Support:
  • Coordinate and order lunches and other necessary refreshments to support departments during high-volume periods.
  • Ensure timely and efficient delivery to support productivity and morale.
  • Provide task support to various departments as needed.

Requirements:

  • High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
  • Proven experience in an administrative or office management role.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and office management software.
  • Ability to handle multiple tasks and prioritize effectively.
  • Commitment to confidentiality and ability to handle sensitive information discretely.
  • Ability to collaborate within the team and other departments as well as ability to work independently.
  • Passionate about providing exceptional customer service and relationship building.
  • Strong written and verbal communication skills. Comfortable with extensive phone contact with employees and customers.

Working Conditions:

Work is performed in a hybrid arrangement, with two days per week required in-office. Additional in-office days may be required dependent on business needs, events, etc.

Reliable internet is required when working remotely. Must also have a quiet, professional work environment to be able to make and receive phone calls, join teams meetings, etc.

Full-time position based at the corporate office.

May require occasional overtime or flexibility in hours to meet operational needs.

Physical Activities and Requirements:

Work can involve lifting and carrying up to 25-30 lbs.; frequent standing, sitting, walking, bending, and reaching; occasional kneeling and stooping; operating office equipment; periodic driving likely; visual acuity to prepare, read, and organize detailed hard copy and electronic documents; ability to speak and to hear the spoken word in normal face-to-face, telephonic, and web-based business communications. Willingness to work additional hours as needed, including occasional evening, and weekend hours. Willingness to accommodate occasional meetings and work activities that may be scheduled after normal daytime business hours

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

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