Division Operations Manager

3 weeks ago


Santa Maria, California, United States The Management Association, Inc. Full time
About the Role

We are seeking an experienced Division Operations Manager to join our team at The Management Trust, a community association management company.

Estimated Salary: $25-$30/hour

Job Description:

  • Ensure day-to-day office operations run smoothly and efficiently.
  • Provide exceptional customer service and quality administrative support to internal and external clients.
  • Assist the Division President with special projects and research.
  • Act as a strategic partner for local marketing efforts.
  • Assist with client retention.

Responsibilities:

  • Review and upload credit card transactions into accounting software.
  • Coordinate office repairs, moves, and general upkeep with property managers/landlords.
  • Manage office supplies and ensure optimal inventory and cost management.
  • Partner with the VP of Community Management to complete monthly chargebacks for rental mileage/postage.
  • Manage vehicle maintenance, repairs, and registrations.
  • Prepare the office for new hires and maintain various records and logs.
  • Order and maintain branded items.
  • Support meeting needs and coordinate responses to customer feedback and inquiries.

Requirements:

  • High School Diploma (or equivalent); Associate degree preferred.
  • Ability to be intuitive regarding the office needs.
  • Proficiency in office management – generally between 3-5 years.
  • Solid knowledge of Microsoft Outlook, Excel, and Word; intermediate skills a plus.
  • Conflict resolution skills.

About Us:

The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support.



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