Division Operations Manager
3 weeks ago
We are seeking an experienced Division Operations Manager to join our team at The Management Trust, a community association management company.
Estimated Salary: $25-$30/hour
Job Description:
- Ensure day-to-day office operations run smoothly and efficiently.
- Provide exceptional customer service and quality administrative support to internal and external clients.
- Assist the Division President with special projects and research.
- Act as a strategic partner for local marketing efforts.
- Assist with client retention.
Responsibilities:
- Review and upload credit card transactions into accounting software.
- Coordinate office repairs, moves, and general upkeep with property managers/landlords.
- Manage office supplies and ensure optimal inventory and cost management.
- Partner with the VP of Community Management to complete monthly chargebacks for rental mileage/postage.
- Manage vehicle maintenance, repairs, and registrations.
- Prepare the office for new hires and maintain various records and logs.
- Order and maintain branded items.
- Support meeting needs and coordinate responses to customer feedback and inquiries.
Requirements:
- High School Diploma (or equivalent); Associate degree preferred.
- Ability to be intuitive regarding the office needs.
- Proficiency in office management – generally between 3-5 years.
- Solid knowledge of Microsoft Outlook, Excel, and Word; intermediate skills a plus.
- Conflict resolution skills.
About Us:
The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support.
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