Clerical Assistant

3 weeks ago

Mexia, Texas, United States Texas Department of Aging & Disability Services Full time
Job Summary:

We are seeking a highly organized and detail-oriented Clerk II/BHS to join our team at the Texas Department of Aging & Disability Services. As a key member of our administrative staff, you will be responsible for performing routine clerical work in various areas, including bookkeeping, inventory control, statistics, human resources, purchasing, and accounting.

Key Responsibilities:
  • Perform data entry and retrieval, ensuring accuracy and completeness of records.
  • Obtain necessary information from professional staff and verify data entries for correctness.
  • Prepare and proof purchase orders, summaries, vouchers, records, and other related forms.
  • Answer inquiries regarding data entry and restraint policies and procedures, and provide information to staff by mail or phone.
  • Assemble, organize, and tabulate data, and perform calculations, including preparing charts, graphs, and tables.
  • File and maintain supplies, forms, records, and reports.
  • Open and distribute incoming mail, and prepare mail-outs.
  • Deliver, pick up, or receive documents, supplies, equipment, or materials, and check for quantity and quality.
  • May arrange the scheduling, transfer, and display of surplus property, and assist in conducting physical inventory.
Requirements:
  • Knowledge of office procedures, spelling, punctuation, grammar, and arithmetic, as well as business or program terminology, methods, and procedures.
  • Skills in using a personal computer and office equipment.
  • Ability to prepare and maintain records, files, and reports, and to input restraint data correctly and obtain information from professional staff to ensure data is correct.
Working Conditions:

This position requires moderate supervision with limited latitude for the use of initiative and independent judgment. The successful candidate will work in a fast-paced office environment and be able to multitask and prioritize tasks effectively.

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