Clerk II/BHS

Job Description:
Clerk II

Performs routine (journey-level) clerical work in areas such as bookkeeping, inventory control, statistics, human resources, purchasing, or accounting. Work involves input of data, compiling and tabulating data, checking documents for accuracy, transporting documents, and maintaining files. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. Essential Job Functions:
Performs data entry and retrieval.
Obtains necessary information on data forms from professional staff and ensure data entries are correct.
Produces and proofs purchase orders, summaries, vouchers, records, and other related forms.
Answers inquiries regarding data entry and restraint policies and procedures, assists the staff in filling out forms, and provides information to the staff by mail or phone.
Assembles, organizes, and tabulates data and performs calculations; may prepare charts, graphs, and tables.
Files and maintains supplies, forms, records, and reports.
Opens and distributes incoming mail and prepares mail-outs.
Delivers, picks up, or receives documents, supplies, equipment, or materials; checks for quantity and quality; or makes arrangements for repairs and services.
May arrange the scheduling, transfer, and display of surplus property and assist in conducting physical inventory.
Performs related work as assigned.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Knowledge of office procedures; of spelling, punctuation, grammar, and arithmetic; and of business or program terminology, methods, and procedures.

Skill in using a personal computer and office equipment.

Ability to prepare and maintain records, files, and reports; ability to input restraint data correctly and obtain information from professional staff to ensure data is correct, and to transfer stock from one location to another.

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