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Construction Project Coordinator

2 months ago

Houston, Texas, United States McCarthy Building Full time
Position Overview:

McCarthy Building Companies is looking for a Construction Project Coordinator to support our Commercial Business Unit in Houston. The Construction Project Coordinator will work closely with the Project Manager and is tasked with providing essential office assistance, financial administration, and reporting to ensure seamless project operations. This role requires collaboration with project teams in a dynamic and fast-paced setting.Office Assistance:
  • Support team members in project completion tasks, including file archiving.
  • Familiarize with and apply Field and Job Cost Procedures.
  • Keep the Project Directory, Master File Index, and Subcontractor Index updated.
  • Maintain an organized filing system for job site requirements and Division Office documentation.
  • Manage office supplies and equipment, including ordering and scheduling maintenance as needed.
  • Handle incoming mail distribution to Project Staff and Division Offices, as well as outgoing mail preparation.
  • Answer and direct incoming calls, taking messages when necessary.
Financial Administration:
  • Assist project personnel with financial reporting and cost report maintenance.
  • Establish vendor accounts for the Field Office as needed.
  • Facilitate (or assist in) weekly payroll processing.
  • Compile Monthly Pay Requests for the Owner.
  • Process monthly invoices from Subcontractors.
  • Support project staff in maintaining the Project Management Database.
Reporting Duties:
  • Generate manpower summary reports based on daily logs provided by the Superintendent.
  • Assist in preparing Progress Reports for the Owner.
  • Process new hire trade employees in accordance with company policies and procedures.
  • Track and maintain records and requirements for subcontractors and suppliers.
  • Assist in the upkeep of the Project Management Database.
Required Qualifications:
  • A minimum of 4 years of clerical or administrative experience, preferably within the construction sector.
  • Proficient computer skills with demonstrated expertise in MS Office applications (Word, Excel, PowerPoint, etc.).
  • Ability to thrive in a fast-paced office environment, managing multiple tasks while meeting critical deadlines with a keen eye for detail.
  • Capable of collaborating with all levels of project personnel and organizational structure.
  • Experience with Oracle software is advantageous.
McCarthy Building Companies is an equal opportunity and affirmative action employer, committed to diversity and inclusion in the workplace, regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.