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Senior Legal Office Receptionist

2 months ago

Reston, Virginia, United States Ricoh Full time
Job Overview

Position Summary:

The role of the Senior Legal Office Receptionist is crucial in ensuring a professional and welcoming environment within a legal setting. This position typically requires a high school diploma, with a preference for candidates possessing an Associate or Bachelor's degree.

Qualifications:

  • Minimum of three years of relevant business experience, particularly in administrative roles within a legal firm.
  • Proficiency in MS Office Suite, especially Word and Excel.
  • Exceptional customer service skills and a keen attention to detail.
  • Ability to manage multiple tasks efficiently.
  • Strong organizational and communication skills.
  • Professional demeanor and capability to operate technical equipment.

Working Hours:

Standard working hours are from 8:00 AM to 5:00 PM, Monday through Friday.

Key Responsibilities:

  • Deliver outstanding service in a legal office by greeting and assisting visitors and managing incoming calls.
  • Perform various administrative tasks as needed to support the legal team.
  • Maintain a high level of professionalism while assisting law partners, paralegals, and legal administrative staff.
  • Welcome all visitors and employees, ensuring a positive and professional experience.
  • Coordinate meeting room logistics, ensuring all necessary supplies and technology are in place prior to meetings.
  • Handle incoming calls in accordance with firm etiquette, ensuring effective communication.
  • Participate in community service events and firm initiatives.
  • Conduct light clerical duties, including preparing documents, maintaining files, and scheduling appointments.
  • Assist in the preparation of legal documents and correspondence as required.
  • Manage calendars and support meeting deadlines.
  • Maintain an organized workspace and assist with light housekeeping duties.
  • Foster professional relationships with clients and colleagues.
  • Understand and integrate into the firm’s culture and expectations.
  • Ensure visitor security procedures are followed.
  • Monitor the whereabouts of attorneys and staff to manage calls and inquiries effectively.
  • Act as a concierge for guests and staff, providing information about local amenities.
  • Maintain the cleanliness and professional appearance of the reception area.
  • Order and organize office supplies as necessary.
  • Provide light hospitality services, including refreshments.
  • Assist with tracking and issuing company property as needed.
  • Perform additional duties as assigned.