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Senior Financial Analyst

2 months ago

Durham, North Carolina, United States Duke University Full time

Duke University:

Duke University, established in 1924, is recognized as one of the premier research institutions in the United States.

Situated in Durham, North Carolina, Duke is part of the renowned Research Triangle, consistently ranked among the best locations for work and living in the country.

With a vibrant community of over 15,000 students across 10 schools, Duke employs approximately 40,000 individuals, making it the third largest private employer in North Carolina, with global programs in over 150 countries.Position: Financial Management Analyst III, Provost Finance & Administration

The Office of the Provost, Finance & Administration is committed to fostering a flexible and hybrid work environment.

All team members are required to maintain a secure home office setup with reliable high-speed internet and collaborate effectively using various technologies.

Depending on the role and responsibilities, some positions may necessitate occasional in-office work.

Role Overview


The Financial Management Analyst III plays a pivotal role in coordinating and directing financial management, strategic planning, budgeting, reporting, accounting, and analytical functions within the Provost area management center.

This oversight encompasses 8 schools, 10 institutes and centers, and over 20 support units, auxiliary services, and strategic initiatives.

This position is integral to the Office of Provost Finance and Administration and reports directly to the Finance Director of Budget & Finance.


Key Responsibilities include administering and coordinating various financial management processes such as strategic, operational, capital, and multi-year planning. The role also involves facilitating accounting and compliance activities that require a high level of financial expertise.

The position entails executing complex and specialized tasks in financial and accounting operations related to diverse academic and support units.

Core Duties


Act as the primary liaison for designated units, representing the Provost office in various aspects of budget and financial oversight.

Build and maintain strong working relationships with key finance and business managers across the management center units.

Specifically:
Budget & Finance (20%)

  • Guide unit finance leads and business managers in complex financial analysis and budget preparation. This includes annual budgets, projections, and capital planning. Monitor performance against plans throughout the year and engage with senior academic and administrative officers to assist in the development of budget materials. Compile, analyze, and summarize financial data for annual budget presentations to senior leadership and participate in guiding discussions.
  • Provide instruction and support to multiple units on adherence to financial policies and budget compliance. Collaborate with units to review monthly financial performance analyses, including budget variances and expense controls.
Financial Management and Control (20%)

  • Monitor and report on various funds supporting Provost priorities, including endowment and university funds. Collaborate with academic leadership to oversee fund sources and track commitments. Reconcile funding distributions monthly, quarterly, and annually.
  • Support the annual closing process for the Provost management center, ensuring compliance with accounting policies. Review financial transactions and work with central administration to finalize year-end entries.
Advisory Role and Management Center Accounting Structure (20%)

  • Comprehend university accounting structures, including fund flows and reporting interactions. Provide guidance and training to finance and business managers to ensure consistent reporting practices.
  • Serve as an expert on Duke systems, offering training and instruction to management center units as needed, particularly during budget preparation.
  • Represent Provost Finance & Administration on special projects, serving as a liaison for academic units. Projects may involve process improvements, compliance audits, and financial reporting development.
Management Center Policy and Internal Control (20%)

  • Complete workflow approvals for journal entries, vouchers, and travel expenditures in compliance with university policy.
  • Assist the Finance Director in tracking policy exception approvals.
  • Review and approve expense reports for Deans, Directors, and Vice Provosts reporting to the Provost.
  • Supervise daily operations for business operations staff supporting select academic units.
  • Manage security access to financial systems, acting as the primary contact with central administration.
Financial Oversight (20%) - Strategic Finance Oversight

  • Assist the Finance Director with strategic oversight for centralized funding distributions, including those for strategic initiatives and academic priorities.
  • Help create reporting for strategic funding and maintain compliance with all agreements.
  • Assist in setting allocation targets for distribution to units.
  • Perform additional duties and ad-hoc requests as assigned.
Preferred Qualifications

Familiarity with Duke systems and policies is advantageous. Proven success in staff supervision and performance management is desired. Ability to analyze and resolve complex issues is essential. CPA and/or MBA credentials are preferred.

Skills:

  • Exceptional customer service skills with the ability to engage effectively with diverse groups.
  • Ability to manage a high-volume workload while meeting deadlines.
  • Substantial familiarity with academic programs within higher education.
  • Proficient in financial systems, including Microsoft tools and integrated systems like Advanced Excel and SAP.
  • Capable of working with large data sets and presenting insights to senior leadership.
  • Excellent oral and written communication skills.
  • Strong organizational, management, and administrative capabilities.

Minimum Qualifications

Education

A Bachelor's degree in Accounting, Finance, Economics, Business Administration, or a related field is required. CPA designation is desirable.

Experience


A minimum of six years of experience in financial management, general accounting principles, financial analysis, reporting, budgeting, and financial modeling is required, or an equivalent combination of relevant education and/or experience.



Skills:


Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunities without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. Duke aims to foster a community built on collaboration, innovation, creativity, and belonging.

Our collective success relies on the robust exchange of ideas, which is best achieved when diverse perspectives, backgrounds, and experiences thrive.

To facilitate this exchange, it is crucial that all community members feel secure and welcome, that contributions are respected, and that all voices are heard.

All community members share the responsibility to uphold these values.

Essential Physical Job Functions:

Certain roles at Duke University may include essential job functions requiring specific physical and/or mental abilities. Additional information and provisions for reasonable accommodation will be provided by each hiring department.