Supply Chain Coordinator Specialist
2 weeks ago
Job Title: Supply Chain Document Coordinator
About the Role:We are seeking a highly organized and detail-oriented Supply Chain Document Coordinator to join our team at Sigma Engineers and Constructors. This is a full-time position that will be responsible for managing and maintaining supply chain documentation, ensuring compliance, accurate records, and smooth communication with teams and vendors.
The ideal candidate will have experience in document control or project administration, preferably in the industrial consulting engineering industry. A strong attention to detail, excellent listening and communication skills, both verbal and written, are essential for this role. Additionally, self-motivation and the ability to complete projects with strict deadlines are necessary for success.
About the Company:Sigma Engineers and Constructors is a professional multi-discipline engineering and design company that serves the petrochemical, fertilizer, and refining industries. We pride ourselves on empowering employees and clients to choose relationships and projects that fit our values and ultimately act as an extension of our clients.
Key Responsibilities:- Provide quality assurance for all internally developed externally bound document transmittals.
- Frequent contact with clients, vendors, and project team for information needs on specific projects.
- Responsible for receiving and tracking vendor documents through internal/external reviews and logging all documents received and returned.
- Manage vendor document database and drawing storage.
- Adhere to all procedures and specifications governing the vendor document control process, including but not limited to, document control procedure, document numbering specification, and other documentation defining the Vendor Document Control framework on any given project.
- Compile final data books and vendor document turnover for project closeout.
- Manage all electronic correspondence of documents for each project to/from our vendors.
- Participate in cross-discipline engineering checks (requirements and use) and discipline approval processes in accordance with our internal procedures.
- Collect, organize, and maintain supplier quality data, including non-conformances, corrective actions, and inspection reports.
- Support the creation and management of quality reports for internal teams and management.
- Assist Supplier Quality Surveillance Manager in updating and tracking internal work processes, client deliverables, invoices and work instructions.
- Assist with Supply Chain Management project setup, proposals, and project budgets.
- Assist Supply Chain Management Department in scheduling supplier meetings, populating meetings agendas, and tracking Inspector assignments and shop visits.
This role offers a competitive salary of $60,000 - $80,000 per year, depending on experience, plus benefits and opportunities for professional growth and development.
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