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Construction Project Coordinator

1 month ago

Columbus, Ohio, United States IAP DESIGN-BUILD LLC Full time
Job Overview

The Project Coordinator will play a crucial role in supporting active and prospective construction projects from an administrative and support perspective.

This position requires a detail-oriented individual with a proven track record in project administration, able to work in a fast-paced environment and manage multiple projects of varying size and complexity under tight deadlines.

Key Responsibilities:
  • Participate in project kick-off meetings by collecting key data requirements and providing post-meeting summaries for key team members.
  • Evaluate potential problems and technical hitches and develop solutions.
  • Plan and manage team goals, ability to multi-task and keep priorities in line.
  • Assist with current projects and the coordination of all team members to keep office workflow on track.
  • Continued support for completed projects including any claims or disputes and full payment.
  • Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored.
  • Enter all project-specific AP invoices into accounting system for review and timely payment to vendors.
  • Coordinate approval of all invoices to be entered into job cost and released for payment.
  • Execute subcontracts to vendors.
  • Follow through on payment terms and communicate with clients to identify and define project requirements, scope, and objectives.
  • Adhere to budget by monitoring expenses and implementing cost-saving measures.
  • Provide flexibility, willingness, and ability to readily respond to changing circumstances and expectations.
Requirements:
  • 2+ years of working experience in project coordination and/or relevant project management specifically within construction, facility management or P3 projects.
  • Strong knowledge of Microsoft Office and excellent writing and editing skills with a strong attention to detail.
  • Ability to effectively manage multiple projects of varying size and complexity under tight deadlines.
  • Strong work ethic and high level of personal and professional integrity.
  • Work positively within a cohesive team to achieve the common goal of project completion.
  • Knowledge of construction and facility management processes and terminology is preferred.
  • Experience using Procore, SAGE or SharePoint preferred.
  • Strong initiative, enthusiasm, drive and commitment with acceptance of the requirement for extended work hours.
  • A passion for the successful delivery of major capital projects.
  • Prior work experience with a Construction Management, General Contractor, Architectural or Engineering firm is preferred but not required.
What We Offer:
  • Attractive Compensation Package
  • Based on Experience