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Administrative Coordinator

2 months ago

Meridian, Mississippi, United States Mississippi State University Full time
Job Summary

This role is responsible for providing administrative support to a Dean or large unit at Mississippi State University. The successful candidate will oversee a variety of administrative, fiscal, and staff support activities, requiring advanced knowledge and skills in areas such as budget administration, equipment management, and database management.

Key Responsibilities
  1. Coordinate and facilitate meetings, program functions, and special events as required.
  2. Train and oversee lower-graded staff and/or students.
  3. Assist in administrative problem-solving, program/project planning, and execution of stated goals and objectives.
  4. Monitor and reconcile fiscal administration for the unit, including budgets, funding, grants, contracts, payroll, employment, travel, and purchasing.
  5. Provide support activities for the unit, such as answering telephones, resolving problems and inquiries, and reviewing and controlling correspondence.
  6. Schedule appointments and maintain calendars, and coordinate travel arrangements as required.
  7. Establish, update, and maintain unit files, inventories, and records, and implement data management systems as needed.
  8. Lead and guide the work of lower-level staff and supervise student employees as appropriate.
Requirements

Education: diploma or equivalent in Information Technology, Business Administration, Statistics, Economics, or a closely related field.

Experience: 5-7 years of relevant experience, with substitution allowed for equivalent combinations of education and experience approved by the Department of Human Resources Management.

Knowledge, Skills, and Abilities: Excellent written and verbal communication skills, working knowledge of word processing, spreadsheet, and database software packages.