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Project Coordinator

2 months ago

Boston, Massachusetts, United States The Computer Merchant, LTD. Full time

JOB TITLE:
Project Coordinator

JOB LOCATION:
Remote

WAGE RANGE*:

JOB NUMBER:
9604

Required Qualifications:
Bachelor's degree or equivalent professional experience required.
Minimum of 3 years' relevant experience in project management.
Proficient in Microsoft Office Suite and various web-based applications.
Ability to fulfill the essential functions of the role with or without reasonable accommodation.
Must successfully complete a comprehensive background check upon hire.

Additional Preferred Qualifications:
Master's degree is a plus.
Ability to effectively manage a diverse range of stakeholders, prioritize competing demands, and adapt to frequent changes.

Outstanding organizational skills, independent judgment, and proactive multitasking capabilities are essential.

Attention to detail, strong communication, and interpersonal skills are also critical. Experience in higher education and grant management is advantageous.
Prior supervisory experience is highly preferred.

JOB DESCRIPTION


The Project Coordinator will oversee the management of established programs that cater to faculty, staff, or students.

This role represents the program to the public and the university community, ensuring that program objectives and service delivery standards are met effectively.

Responsibilities may encompass, but are not limited to, forecasting financials, creating program budgets, reallocating resources as necessary, negotiating with external vendors, signing significant contracts on behalf of the program, developing and implementing departmental systems, practices, policies, and procedures, and fostering relationships with both internal and external stakeholders.

The Coordinator will maintain and utilize files, records, materials, and digital content related to the program. Candidates should possess over 3 years of experience in program management within a large, complex educational or non-profit environment.


Essential Responsibilities:

The Coordinator serves as the primary contact and liaison for the department, addressing departmental issues and resolving challenges for students, faculty, staff, and postdoctoral researchers across multiple labs and programs.

This position requires proactive anticipation of the department's future needs (financial, staffing, and operational) to ensure seamless operations.

The Coordinator also contributes to strategic planning initiatives for the department and its programs.
The Coordinator is responsible for managing departmental budgets and the budgets of multiple programs/divisions.

This includes:

Developing budgets, projecting financial outcomes, forecasting surpluses and deficits, approving transactions, reallocating resources among budget lines, reconciling budgets, and monitoring expenditures throughout the fiscal year.

The role also entails managing all invoice payments for the department and its respective programs/divisions.

The Coordinator is responsible for ensuring all incoming funds are accurately accounted for and deposited into the appropriate accounts.

The Coordinator acts as the human resources liaison for departmental personnel, collaborating with HR as necessary.

Works with relevant staff on policy interpretation; develops policies and procedures to enhance departmental operations; negotiates with vendors and sponsors regarding agreement terms; and drafts policy memos as required.

Manages all appointments and reappointments within the department, overseeing promotions and the entire search process, including position requests, advertisements, and interviews. This role also includes managing onboarding and offboarding processes for departmental personnel.
Leads and prepares all necessary materials for visa processing.
The Coordinator manages pre-award grant submissions for Principal Investigators, ensuring timely completion of all required documents.

Collaborates with faculty on managing grant and gift awards, monitors spending throughout the year, and works with the grants team on post-award setup and management.

The Coordinator partners with other departments to fulfill responsibilities and ensures compliance with relevant laws and policies.

Additional responsibilities include calendar management, travel arrangements, planning departmental events, and managing various faculty projects as needed.

Contributes to a culture of inclusivity and respect.
Performs other related duties as assigned or requested.

Equal Opportunity Employer Veterans/Disabled

  • While an hourly range is posted for this position, an eventual hourly rate is determined by a comprehensive salary analysis which considers multiple factors including but not limited to: job-related knowledge, skills and qualifications, education and experience as compared to others in the organization doing substantially similar work, if applicable, and market and business considerations. Benefits offered include medical, dental and vision benefits; dependent care flexible spending account; 401(k) plan; voluntary life/short term disability/whole life/term life/accident and critical illness coverage; employee assistance program; sick leave in accordance with regulation. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions.