Senior Revenue Coordinator

7 days ago

Chicago, Illinois, United States Kirkland & Ellis Full time
About Kirkland & Ellis

We are a leading law firm that values precision, collaboration, and excellence. Our Finance and Billing team plays a critical role in maintaining the firm's success, and we're looking for a detail-oriented, driven, and proactive Senior Revenue Coordinator to join our dynamic department.

Position Overview:

As a Senior Revenue Coordinator, you will be at the heart of our billing operations, ensuring smooth and efficient processes that directly affect the financial success of the firm. In this role, you will oversee the entire billing lifecycle-from preparing invoices to tracking payments and coordinating collections. You'll be a key partner to our attorneys and finance teams, helping ensure that billing is accurate, timely, and in line with client expectations.

Key Responsibilities:
  • Own the Billing Process: You'll oversee and administer all aspects of attorney billing responsibilities, ensuring that invoices are generated, reviewed, and sent promptly. You'll also handle follow-ups to ensure timely payment and maintain strong client relationships.
  • Strategic Partnering: Work directly with Revenue Managers, Supervisors, attorneys, and clients to review monthly billing, collections, and develop strategies for maximizing revenue. You'll help create a seamless process that balances client needs with firm objectives.
  • Complex Billing Management: Handle complex billing tasks, including investigating misallocated time entries, processing write-offs, time/cost transfers, and ensuring compliance with client-specific rate accommodations and billing policies.
  • E-Billing Expertise: Manage the electronic billing (e-billing) efforts for your clients and attorneys, ensuring that invoices are submitted smoothly through LEDES files and verified in client systems. You'll resolve any issues that arise with billing submissions, including rejections or adjustments.
  • Collections and Accounts Receivable: Proactively track outstanding accounts receivable and coordinate collection efforts to minimize delays. You'll work with partners and clients to address any payment issues, short pays, or discrepancies and help maintain strong relationships.
  • Reporting and Communication: Generate financial and billing variance reports, handle write-off reports, and ensure necessary approvals are in place. Keep all stakeholders informed of important updates, such as rate issues or client policy changes.
Requirements and Qualifications:

We're seeking someone who is not only a billing expert but also a great communicator, capable of juggling priorities while maintaining a high standard of service. If you're a problem-solver who thrives in high-pressure environments and loves working as part of a team, this role is perfect for you.

Experience and Expertise:
  • Bachelor's degree in Accounting, Finance, Business, or a related field.
  • 5+ years of billing experience, ideally within a law firm or professional services setting.
  • Hands-on experience with eBilling, Elite 3E, and electronic billing systems is highly preferred.
Skill Set:
  • Exceptional attention to detail, ensuring accuracy in billing and compliance with client policies.
  • Strong organizational skills, with the ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
  • Excellent interpersonal skills, able to collaborate effectively with both internal and external clients.
  • Ability to adapt to new challenges, problem-solve, and proactively communicate issues.
  • Willingness to take on new assignments and support other offices as needed, even after hours when required.
  • A commitment to providing top-tier service and delivering high-quality work with a desire to expand responsibilities and grow within the Revenue function.
Technologies/Software You'll Use:
  • Microsoft Office Suite: Excel, Word (with a strong emphasis on Excel).
  • Elite 3E: Gain mastery over one of the top financial management systems used by law firms.

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