Administrative Support Specialist

3 weeks ago

Hilo, Hawaii, United States Salvation Army Full time
Job Summary

The Salvation Army is seeking an Administrative Assistant to provide administrative support to the unit leadership team and case management team. This position is the first point of contact for administrative needs for the day-to-day operations of the Hilo Corps Shelter/Tiny Homes.

Key Responsibilities
  • Maintain workflow of the shelter by processing invoices/reporting procedures to keep data on WellSky and Homeless Management Information System (HMIS), as needed and appropriate.
  • Coordinating and preparing data reports.
  • Maintaining hardcopy/softcopy filing for Shelter/Tiny Homes.
  • Open, sort, and distribute incoming correspondence.
  • Prepare/modify documents related to shelter.
  • Perform general office duties, such as ordering supplies, answering phone calls, maintaining records, managing database systems, and performing basic bookkeeping work.
Requirements
  • A bachelor's degree or equivalent combination of education and experience.
  • Strong PC skills i.e. Microsoft suite.
  • Strong database skills i.e. WellSky and HMIS.
  • Detail oriented and quick to respond.
  • Excellent interpersonal, written, and oral communication skills.
  • Able to prioritize workflow.
  • High standards of ethics and confidentiality to handle sensitive information.
  • Knowledge and skill in trauma informed care.
Working Conditions

This position requires the use of office equipment such as computers, photocopiers, scanners, calculators, etc. Most of the work will be indoors at Hilo Shelter/Tiny Homes unit. Attendance at trainings in Hawaii may be required.

Equal Opportunity Employer

The Salvation Army is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive work environment that values diversity and promotes equal opportunities for all employees and applicants.

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