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Financial Operations Assistant

2 months ago

Georgetown, Illinois, United States Champlain National Bank Full time
Job Overview

SUMMARY:

The Accounting Support Coordinator plays a crucial role in assisting the Accounting Department by managing Accounts Payable processes, conducting reconciliations, maintaining financial records, and executing various assigned tasks.

KEY RESPONSIBILITIES:

  • Execute daily operational processes at the beginning and end of each day.
  • Transmit daily financial pledge files.
  • Reconcile and oversee multiple accounts.
  • Accurately process Accounts Payable activities in compliance with Generally Accepted Accounting Principles (GAAP).
  • Input and update prepaid transactions in the designated system.
  • Engage with other departments regarding reconciliation matters.
  • Assist in processing investment-related transactions.
  • Maintain daily and weekly financial rates.
  • Record and manage journal entries.
  • Review and validate financial reports.
  • Monitor postage, funding, and related entries.
  • Oversee specific transactions and accounts, executing necessary actions.
  • Support periodic regulatory reporting requirements.
  • Organize and maintain accounting files with timely filing practices.
  • Manage department supplies effectively.
  • Assist in the annual records retention process.
  • Conduct research on General Ledger and account activities as required.
  • Generate and distribute internal financial reports regularly.
  • Provide support to other department personnel as needed and take on additional responsibilities as requested.

QUALIFICATIONS:

To excel in this role, candidates must demonstrate the ability to fulfill each essential duty satisfactorily. The following qualifications are indicative of the knowledge, skills, and abilities required:

  • Familiarity with banking and accounting procedures is preferred.
  • Ability to work collaboratively as part of a team and independently.
  • Proficiency in Microsoft Excel and Word.
  • Strong mathematical capabilities.
  • Excellent communication skills (written, verbal, and listening), along with strong interpersonal and customer service skills.
  • Strong analytical skills.
  • Exceptional organizational skills and attention to detail.
  • Ability to collaborate effectively at all levels and work independently.
  • Adherence to policies and procedures regarding the security and confidentiality of customer and bank-related information.
  • Professional representation of the Bank in all interactions.

PHYSICAL REQUIREMENTS:

The physical demands outlined here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made for individuals with disabilities:

  • Ability to function in a professional office environment.
  • Prolonged periods of sitting at a desk and working on a computer.
  • Some travel may be necessary.
  • Minimal physical demands, though occasional movement of storage boxes weighing up to 20 lbs may be required.

WORK ENVIRONMENT:

The characteristics of the work environment described here are representative of those an employee may encounter while performing the essential functions of this role. Reasonable accommodations may be made for individuals with disabilities:

  • Professional office setting.