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Commercial Management Specialist

1 month ago

Portland, Maine, United States HDR Full time
About HDR

At HDR, we strive to create a welcoming environment where every employee is valued and respected. Our company is built on the principles of diversity, equity, and inclusion, and we foster a sense of belonging throughout our organization and communities. We constantly ask ourselves: What is our impact on the world?

Each role within our organization plays a crucial part in making a difference and changing the world for the better. As a Commercial Management Specialist, you will be responsible for supporting the Senior Commercial Manager, Commercial Manager, or Project Manager in completing tasks and achieving project goals.

Key Responsibilities
  • Assist in preparing weekly and monthly reports as required
  • Support document production and transmission
  • Collaborate in drafting contracts
  • Contribute to data analysis and tracking
  • Participate in project startup, execution, and close-out documentation development, storage, and communication
  • Perform other tasks as assigned
  • Up to 10% travel may be required depending on project needs
Specific DutiesContract Management
  • Monitor compliance
  • Assist in preparing subcontract documents
  • Support processing contract change orders
  • Assist in contract close-out
Risk Management
  • Circulate risk register for updates
  • Participate in monthly project reviews
Document Control
  • Verify compliance
  • Assist with onboarding team members
Dispute Resolution
  • Assist with monitoring claims issues
  • Review supporting documents for impacts on firm-fixed fee consultants or subcontractor infractions
Project Accounting
  • Support internal and external invoicing
  • Review reimbursable expenses
Scheduling
  • Coordinate with project controls manager on schedule
  • Attend schedule report-outs and assist with identification of design team risk
  • Assist with schedule adjustments for change orders
Preferred Qualifications
  • Design-build experience
  • Contractor experience a plus
  • Ability to do low-code programming (e.g., QuickBase)
  • Experience in claims, including claims defense, claim production, claim negotiation/resolution, and claim prevention
  • Experience and/or working knowledge of negotiating contracts for architecture/engineering projects
Qualifications
  • A minimum of 3 years' experience in architecture/engineering, design-build, P3, project management, or project controls environment
  • Entry-level positions possible with a bachelor's degree in architecture, business, law, or equivalent
  • Ability to work well in a high-performing team structure in a fast-paced environment
  • Self-starter; good communication and people skills
  • Commitment to quality and improvement and promoting HDR's values
Our Commitment

As employee-owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected, and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute.