Administrative Support Coordinator

6 days ago


Stafford, Texas, United States Maxx Builders Full time
About the Role

We are seeking a highly organized and detail-oriented Office Receptionist and Administrative Coordinator to join our team at Maxx Builders. This dynamic role combines reception, administrative, and clerical responsibilities, offering opportunities for growth in a fast-paced and innovative environment.

Key Responsibilities:
  • Greet visitors warmly, assist with their needs, and escort them throughout the office as necessary.
  • Answer and direct incoming calls, take messages, and distribute them promptly and professionally.
  • Maintain a professional and welcoming reception area, ensuring a positive first impression.
  • Offer drinks and snacks to guests, creating a hospitable environment during visits.

Office Management:

  • Ensure the appearance and cleanliness of the office, including the lobby, conference rooms, management offices, common areas, and kitchen.
  • Maintain stock of office supplies, groceries, and printer resources (e.g., paper, ink).
  • Monitor and schedule maintenance for office supplies and equipment, coordinating with vendors as necessary.

Mail and Document Management:

  • Sort and distribute incoming mail and packages promptly, handling outgoing mail through vendors like UPS and FedEx.
  • Scan, photocopy, and print documents for internal use or external distribution.
  • File paperwork systematically to maintain an organized and accessible filing system.

Administrative Support:

  • Support the distribution of subcontractor and vendor checks.
  • Manage scheduling of meetings and appointments for executives and project managers.
  • Place meal orders for business meetings or office events as needed.
  • Enter and process invoices and check requests accurately and efficiently.
  • Maintain daily logs of visitors, calls, and inquiries to identify trends and provide insights to management.

Requirements:

  • High school diploma or equivalent (required).
  • Additional training in office administration, customer service, or business communication is a plus.

Salary and Benefits:

$15-$20 per hour, depending on experience, plus comprehensive benefits package, including health insurance, paid time off, and opportunities for career advancement within Maxx Builders.



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