Administrative Support Coordinator
6 days ago
We are seeking a highly organized and detail-oriented Office Receptionist and Administrative Coordinator to join our team at Maxx Builders. This dynamic role combines reception, administrative, and clerical responsibilities, offering opportunities for growth in a fast-paced and innovative environment.
Key Responsibilities:- Greet visitors warmly, assist with their needs, and escort them throughout the office as necessary.
- Answer and direct incoming calls, take messages, and distribute them promptly and professionally.
- Maintain a professional and welcoming reception area, ensuring a positive first impression.
- Offer drinks and snacks to guests, creating a hospitable environment during visits.
Office Management:
- Ensure the appearance and cleanliness of the office, including the lobby, conference rooms, management offices, common areas, and kitchen.
- Maintain stock of office supplies, groceries, and printer resources (e.g., paper, ink).
- Monitor and schedule maintenance for office supplies and equipment, coordinating with vendors as necessary.
Mail and Document Management:
- Sort and distribute incoming mail and packages promptly, handling outgoing mail through vendors like UPS and FedEx.
- Scan, photocopy, and print documents for internal use or external distribution.
- File paperwork systematically to maintain an organized and accessible filing system.
Administrative Support:
- Support the distribution of subcontractor and vendor checks.
- Manage scheduling of meetings and appointments for executives and project managers.
- Place meal orders for business meetings or office events as needed.
- Enter and process invoices and check requests accurately and efficiently.
- Maintain daily logs of visitors, calls, and inquiries to identify trends and provide insights to management.
Requirements:
- High school diploma or equivalent (required).
- Additional training in office administration, customer service, or business communication is a plus.
Salary and Benefits:
$15-$20 per hour, depending on experience, plus comprehensive benefits package, including health insurance, paid time off, and opportunities for career advancement within Maxx Builders.
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