Project Manager I, Office of Durham and Community Affairs

3 hours ago

Durham, North Carolina, United States Duke University Full time
Job Title:

Project Manager I, Office of Durham and Community Affairs

Job Summary:

The Project Manager I position within Duke University's Office of Durham and Community Affairs will apply project management knowledge, technical and interpersonal skills, and project management tools and techniques to meet the project requirements of medium to large projects that are the coordinated activities of more than one functional group in Communications, Meetings and Events, and Applied Research and Evaluation.

Key Responsibilities:
  1. Implement standard project management processes, tools, and methodology by contributing to the maintenance of standard processes, and standard project templates, tools, and guidelines to support the application of the standard project management methodology.
  2. Consistently apply standard project management methodology, processes, and tools to projects managed.
  3. Provide 'Just-In-Time' training to project teams on the use of basic and standard processes and tools.
  4. Conduct project learning reviews and identify and share best practice across the organization/department.
  5. Project management and project team leadership: Draft project proposals, including pricing and schedules for medium to large projects.
  6. Identify who should be a part of the project team and negotiate with managers for team member assignment, i.e. communications, team members, and community partners.
  7. Plan, lead, and facilitate regular cross-functional project team meetings.
  8. Develop detailed task lists and work effort assessment and short and long-term resource allocation plans based on input from all key stakeholders and team members (writers, editors, graphics, and production) and document these details using tools such as work breakdown structures or outlines.
  9. Develop detailed budgets and schedules based on task breakdown, materials and information and resource allocation plans.
  10. Develop communication plans with the various project teams.
  11. Proactively assess and analyze with the team, any risks and issues that may compromise project team performance and results and develop plans to remove or mitigate them.
  12. Maintain risk and issue logs.
  13. Monitor schedules, issue logs and risk management plans and provide warnings of serious deviations or variations that may compromise project results.
  14. Proactively identify changes in work scope and ensure appropriate planning measures are taken with internal and external clients to reassess, renegotiate and amend scope of work responsibilities, proposals, contracts, and budgets.
  15. Act as liaison between all parties concerned to address proposed modifications to project scope, schedule, or budget and influence to minimize changes.
  16. Work with functional managers to resolve schedule and resource conflicts. Escalate difficult project issues as appropriate.
  17. Arrange and maintain relevant outsourcing relationships, maintain records of expenses and track milestones and/or percent complete for contracted work, and inform accounting as these levels are attained so invoices can be sent to sponsors and payments to contractors can be approved in a timely manner.
  18. Develop a deep knowledge of relationships, context, priorities, and possibilities for campus and community partnerships and resources.
  19. Cultivate and nurture relationships with key campus partners, community partners, donors or funders, and other stakeholders.
  20. Ensure required project data and information is regularly entered into the digital data tool, project workbook and the project management and knowledge management systems.
  21. Generate and issue regular internal and external project reports for medium to large projects managed.
  22. Assist with the collection of clear, consistent, standard data for each project in the portfolio to support a regular portfolio report.
Business Development and Stakeholder Relationship Management:
  1. Participate in meetings with potential and existing clients to discuss new business opportunities.
  2. Initiate, establish, and maintain business relationships with all key stakeholders of the project whether internal or external to the organization.
  3. Travel, as needed, to attend community-engaged meetings or provide oversight and assistance for off-site projects e.g. continuing education programs or expert meetings between community partners.
Other Duties:
  1. Assist in writing and editing materials such as monographs, slides, newsletters, national reports, and project website content.
  2. Perform any other related duties incidental to the work described herein.

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