High-Level Administrative Assistant
7 days ago
We are seeking an experienced administrative assistant to join our team at Karekrest Vendor Management Software. As a key member of our staff, you will be responsible for providing high-level administrative support to drive company success.
Responsibilities:
- Draft and edit correspondences and other formal documents with precision and attention to detail.
- Plan and coordinate appointments, events, and meetings with stakeholders.
- Greet and assist onsite guests with a warm and professional demeanor.
- Develop and implement organized filing systems to ensure seamless access to important documents.
- Perform data entry tasks such as manual timecard reconciliation, preparing invoices, and billing, while maintaining accuracy and efficiency.
- Utilize strong communication skills to interact with staff, healthcare clients, and external partners.
- Rewarding salary: $60,000 per year (dependent on experience).
- Manage payroll, update staffing records, and resolve billing-related issues with expertise.
- Assist in creating engaging marketing materials for our staffing and home care agencies.
- Provide exceptional customer service by welcoming and directing clients and visitors.
- Maintain accurate and up-to-date filing systems.
- Extract relevant information from logs, emails, meeting minutes, and other documents to create valuable summaries.
- Respond to and resolve administrative requests and questions efficiently.
- Coordinate travel arrangements, meetings, and appointments for managers or supervisors.
- Prepare meeting agendas and schedules with precision.
- Distribute meeting minutes and other meeting materials promptly.
- Maintain office supplies and coordinate equipment maintenance.
- Record and manage expenses using petty cash.
Qualifications:
- Previous experience in office administration or related fields.
- Ability to prioritize and multitask effectively.
- Excellent written and verbal communication skills.
- Strong attention to detail and organizational skills.
Working hours: 8am - 4pm. If you're a motivated and detail-oriented administrative professional looking for a challenging role, please apply.
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