Administrative Operations Coordinator

5 days ago


Venice, Florida, United States Service Corporation International Full time

Job Overview

We are seeking a highly skilled and detail-oriented Administrative Assistant to join our team. In this role, you will provide administrative support to our funeral home, cemetery, crematory, or a combination of these facilities.

Your primary responsibilities will include scheduling meetings, drafting memos, transcribing notes, creating presentations, generating reports, and preparing and monitoring invoices and expenses.

  • Schedule meetings and appointments with staff and clients.
  • Manage travel arrangements and expense reports.
  • Plan events and conferences.
  • Provide excellent customer service and respond to inquiries in writing and verbally.
  • Pull monthly reports and maintain accurate records.
  • Enter contract details into the information system and maintain related documents.
  • Order and verify memorial accuracy.
  • Process annual license renewals for funeral homes and cemeteries.
  • Code and scan invoices.
  • Process accounts payable and other accounting support transactions.
  • Receive incoming telephone calls and assist callers with questions or comments.
  • Schedule call-in appointments for Sales.
  • File and maintain customer information.
  • Maintain office supplies and equipment, including fax machines, copiers, and network printers.
  • Prepare daily schedules.
  • Administer HR processes, including new hire paperwork, background checks, and bonus processing.
  • Maintain compliance with policies and procedures, including SOX administration and audit.
  • Train others on policies, procedures, and new company initiatives.


  • Venice, Florida, United States Vesta Property Services Full time

    Job OverviewAs an Administrative Assistant with Vesta Property Services, you will play a vital role in ensuring the efficient operation of our assigned department or facility. Your primary responsibilities will include performing various clerical and administrative tasks such as typing, filing, scheduling, financial record keeping, coordination of meetings...


  • Venice, Florida, United States CenterWell Full time

    About the JobAs a Receptionist, you will play a critical role in ensuring that our patients receive the best possible care. Your primary responsibility will be to provide exceptional customer service, respond to patient inquiries, and perform various administrative tasks.You will also be responsible for maintaining accurate records, managing schedules, and...


  • Venice, Florida, United States KW Property Management LLC Full time

    Job Description Job Description As the key employee liaisons between the client and KWPM services & internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional...


  • Venice, Florida, United States KW Property Management & Consulting Full time

    As the key employee liaisons between the client and KWPM services & internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The position is...


  • Venice, Florida, United States The RMR Group Full time

    About the RoleThe Maintenance Operations Coordinator is a key member of our facilities team, responsible for ensuring the smooth operation of our residential properties. This includes coordinating with vendors, scheduling maintenance tasks, and performing routine inspections to identify potential issues before they become major problems.Key...


  • Venice, Florida, United States City of Venice, FL Full time

    Salary: $44,326.25 - $64,714.98 Annually Location : Venice, FL Job Type: Full-Time Job Number: 2309 Department: Utilities Division: Utilities Admin Opening Date: 03/24/2025 Description Starting salary to commence at $44,326 except in extenuating circumstances.General Statement of Job Responsible, complex secretarial and administrative work assisting a...


  • Venice, Florida, United States SCI Shared Resources LLC Full time

    We're seeking an Administrative Assistant to join our team at SCI Shared Resources LLC.This is an excellent opportunity for someone who enjoys providing exceptional customer service and has strong organizational skills.As an Administrative Assistant, you will be responsible for a variety of tasks, including scheduling meetings, drafting memos, and creating...


  • Venice, Florida, United States KW Property Management & Consulting Full time

    About the RoleThe Residential Property Coordinator will play a critical role in ensuring the smooth operation of our residential properties. As a key member of our team, you will be responsible for coordinating daily activities, managing relationships with vendors and residents, and maintaining accurate records and reports.Key ResponsibilitiesCoordinate with...


  • Venice, Florida, United States Vesta Property Services Full time

    Job DetailsJob Location Venetian CDD - Venice, FL Position Type Part Time Salary Range $17.00 - $18.00 Hourly Job Shift Flexible Description***WORKING SATURDAYS AND SUNDAYS ONLY***COMPANY OVERVIEW: Together We Soar Vesta Property Services has been in the industry for more than 25 years and holds over 800 community management contracts while serving the...


  • Venice, Florida, United States SCI Shared Resources LLC Full time

    As an Administrative Assistant at SCI Shared Resources LLC, you will play a vital role in supporting our funeral homes, cemeteries, and crematories.You will be responsible for providing administrative support, including scheduling meetings, drafting memos, and creating presentations. You will also assist with special projects, research, and...


  • Venice, Florida, United States Chili's Grill & Bar Full time

    Job DescriptionAs a Restaurant Operations Coordinator - Food Quality, you will play a vital role in maintaining the high standards of food quality and presentation at Chili's Grill & Bar. Your responsibilities will include ensuring that all menu items are prepared according to our recipes and guidelines, as well as collaborating with the kitchen team to...


  • Venice, Florida, United States Bozzuto Full time

    At Bozzuto, every member of our organization shares an unyielding desire to promote goodness for those around them. We do this every day as we design, build, manage, and maintain one-of-a-kind residences, as well as through an array of support and consulting services. Building community within our organization enables us to build better communities for all. ...


  • Venice, Florida, United States SCI Shared Resources LLC Full time

    Our company, SCI Shared Resources LLC, is committed to celebrating lives and honoring our associates.We are seeking an Administrative Assistant to join our team.The successful candidate will provide administrative support to a funeral home, cemetery, crematory or a combination of these facilities. They will assist with special projects, research, and...


  • Venice, Florida, United States Adams Homes Full time

    At Adams Homes, we like to create win-win situations for our employees, craftsmen, and our clients. For the last 30 years, our success is based upon keeping things simple along with the design, quality, and affordability of our homes. We recognize that people are truly what makes the difference and that you are only as good as the people with whom you...


  • Venice, Florida, United States Adecco US, Inc. Full time

    Adecco is hiring immediately for a Marine Operations Support Coordinator for a local client in Venice, FL Contract Type: Temporary/SeasonalPay: $19.31 per hourHours: Monday – Friday, 40 hours per weekHybrid Schedule: 2 days in office (Mon/Wed) and 3 days remote.Responsibilities (includes but is not limited to):• Support compliance activities such as Boat...


  • Venice, Florida, United States Soni Resources Group Full time

    We are looking for a proactive and highly organized Marketing Operations Manager to oversee the execution of marketing initiatives and streamline daily operations. Acting as the central coordinator for marketing projects, this individual will ensure deadlines are met, resources are efficiently allocated, and strategies are effectively implemented. The ideal...


  • Venice, Florida, United States Fresenius Medical Care Full time

    Dialysis Program Supervisor Job Summary:Fresenius Medical Care is seeking a skilled Dialysis Program Supervisor to lead our dialysis team. As a key member of our management team, you will be responsible for overseeing the day-to-day operations of a dialysis facility, ensuring that patients receive exceptional care while maintaining compliance with regulatory...


  • Venice, Florida, United States The RMR Group Full time

    About UsThe RMR Group is a leading U.S. alternative asset management company, unique for its focus on commercial real estate (CRE) and related businesses. Our vertical integration is strengthened by over 1,100 real estate professionals in more than 30 offices nationwide who manage over $41 billion in assets under management and leverage more than 35 years of...


  • Venice, Florida, United States Soni Resources Group Full time

    We are looking for a results-driven Operations Marketing Manager to join our team at the Soni Resources Group. As an integral part of our marketing department, you will be responsible for executing marketing initiatives and ensuring the smooth operation of daily tasks.About the Position:Execution of marketing initiativesManagement of daily tasksDevelopment...


  • Venice, Florida, United States Fresenius Medical Care Full time

    Company OverviewFresenius Medical Care is a leading healthcare provider dedicated to delivering high-quality patient care and improving lives. Our team of experienced professionals is committed to making a difference in the lives of people living with kidney disease.About the RoleWe are seeking an exceptional Clinical Manager Registered Nurse to lead our...