Administrative Operations Coordinator
5 days ago
Job Overview
We are seeking a highly skilled and detail-oriented Administrative Assistant to join our team. In this role, you will provide administrative support to our funeral home, cemetery, crematory, or a combination of these facilities.
Your primary responsibilities will include scheduling meetings, drafting memos, transcribing notes, creating presentations, generating reports, and preparing and monitoring invoices and expenses.
- Schedule meetings and appointments with staff and clients.
- Manage travel arrangements and expense reports.
- Plan events and conferences.
- Provide excellent customer service and respond to inquiries in writing and verbally.
- Pull monthly reports and maintain accurate records.
- Enter contract details into the information system and maintain related documents.
- Order and verify memorial accuracy.
- Process annual license renewals for funeral homes and cemeteries.
- Code and scan invoices.
- Process accounts payable and other accounting support transactions.
- Receive incoming telephone calls and assist callers with questions or comments.
- Schedule call-in appointments for Sales.
- File and maintain customer information.
- Maintain office supplies and equipment, including fax machines, copiers, and network printers.
- Prepare daily schedules.
- Administer HR processes, including new hire paperwork, background checks, and bonus processing.
- Maintain compliance with policies and procedures, including SOX administration and audit.
- Train others on policies, procedures, and new company initiatives.
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