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Procurement Specialist

1 month ago

Jersey City, New Jersey, United States BGIS Full time
Procurement Assistant Job Description

BGIS ITS is seeking a highly skilled Procurement Assistant to join our team in Hudson, FL and surrounding areas. As a Procurement Assistant, you will play a critical role in supporting the procurement team with organizing and maintaining critical information, providing information and reporting as required, and interacting frequently with both internal and external contacts.

Key Responsibilities:
  • Coordinate estimating work following established processes and procedures.
  • Review specifications and customer requirements to determine means, methods, and levels of quality needed.
  • Obtain material pricing and organize required information to create and submit proposals to customers.
  • Update customers utilizing 3rd party website platforms including status of the job once the quote is approved.
  • Order parts and track deliveries to update dispatch team and customers through various communication platforms.
  • Coordinate with the dispatch team to facilitate installation scheduling.
  • Contribute to procurement discussions with internal stakeholders, vendors, subject matter experts, customers, and business leaders.
  • Ensure all vendors and products meet safety, health, and environmental standards.
  • Contribute to the completion of other key initiatives as assigned.
Business Functions and Project Support:
  • Prioritize organizational needs regarding meetings, deadlines, and timeframes.
  • Provide cost estimates in a timely manner facilitating projects tracking to established time guidelines and budgets.
  • Process warrantees for residential and commercial business.
  • Maintain current and historical procurement information databases and reports for reference.
  • Assist with special projects, geographical-based support, and/or knowledge expertise areas based on business and customer needs.
Requirements:
  • High school diploma or equivalent. Associate degree or additional education is a plus.
  • Minimum of 1 year estimating or other transferrable experience.
  • Previous HVAC industry and estimating with national account experience preferred.
  • Excellent customer service skills.
  • Problem-solving agility to seek for root causes.
  • Solid math skills and analytical approach to utilize in considering project scope and methods required.
  • Excellent organization, planning, time management, and documentation skills with the ability to multi-task and meet deadlines.
  • Strong research skills and analytical skills to analyze project requirements to accurately estimate costs for each component, and ability to review/read information and demonstrate attention to detail.
  • Creative, self-starter with critical thinking skills, decision-making, and ability to work both independently and contribute to the team.
  • Establish and maintain effective working relationships with team members, various internal department contacts, external resources, and clients.
  • High level of interpersonal skills including listening and ability to communicate effectively and clearly both with written and verbal messaging to internal and external contacts.
  • Proficiency in computer applications including Microsoft Office Suite.
Benefits:
  • Competitive Salary
  • Health, life, and disability benefits package
  • 7 paid holidays – New Year's Day, Memorial Day, July 4th, Labor Day, Thanksgiving, Day after Thanksgiving, and Christmas
  • Corporate perks through ADP
  • 401K plan with employer match
  • Technical training and development opportunities
  • Growth and relocation opportunities

Visit us online at /us/careers/ for more information. Our company culture includes a robust mix of sound business practices and employee initiatives that promote personal and professional development, work/life balance, health and wellness, and community involvement.

The Company is an equal opportunity employer. We believe every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. We are committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, gender, national origin, age, disability, ancestry, creed, marital status, sexual orientation, or Veteran or military status, genetic information, or any other basis prohibited by local, state, or federal law in the relevant jurisdiction.

BGIS is committed to strengthening our diversity through recruiting and retaining minority and women professionals from all backgrounds. Our commitment is consistent with our recognition that it is the outstanding people within BGIS who have always been the source of our strength. We recognize that promoting diversity is an integral component of our continuing quest for organizational excellence.

This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

Anyone with questions or concerns regarding Equal Employment Opportunity should contact their direct supervisor or the Human Resources Department without fear of retaliation of any kind.

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