Administrative Support Specialist

4 weeks ago


Florence, Colorado, United States Express Employment Professionals Full time
Job Summary

We are seeking a highly organized and detail-oriented Part-Time Administrative Assistant to join our Engineering Department. As a key member of our team, you will provide administrative support to our engineers, ensuring the smooth operation of our projects.

This is a part-time position with a maximum of 20 hours per week. The schedule is flexible and can be set within regular business hours (Monday through Friday).

Key Responsibilities:

  • Manage scheduling, organize meetings, and handle daily office tasks for the engineering team.
  • Maintain and update engineering documentation and ensure that records are well-organized and easily accessible.
  • Enter and manage data within spreadsheets, project management tools, and databases to support ongoing projects.
  • Serve as the main point of contact for the engineering department, coordinating communication between other departments, clients, and vendors.
  • Assist in tracking project timelines, milestones, and deliverables to ensure that all engineering projects stay on course.
  • Help manage procurement processes, including tracking orders, managing inventory, and coordinating with vendors.
  • Assist in the creation and editing of reports, technical documents, and presentations for internal and external use.
  • Prepare meeting agendas, record minutes, and distribute meeting notes as needed.
  • Perform other administrative duties or special projects as requested by the Engineering Manager.

Requirements:

  • High school diploma or GED required. An associate's degree or higher in a related field is a plus.
  • Previous experience in an administrative support role is required, with preference given to candidates with experience in engineering or technical fields.
  • Strong command of Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and multitasking abilities.
  • Strong communication skills, both verbal and written.
  • Detail-oriented with a commitment to accuracy.

About Us

Express Employment Professionals is a leading staffing agency with a network of over 600 locations worldwide. We help people find jobs and help businesses find the people and human resource services they need.



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