Administrative Support Specialist

2 weeks ago


Dumfries, Virginia, United States Colonial Downs Group LLC Full time
Job Summary

We are seeking a highly skilled Administrative Support Specialist to join our team at Colonial Downs Group LLC. The successful candidate will provide high-level administrative support to the Executive Team, ensuring the efficient operation of the team and the organization as a whole.

Key Responsibilities:

  • Provide administrative support to the Executive Team, including managing schedules, drafting documents, and arranging travel.
  • Perform a variety of clerical and administrative tasks, including data entry, record-keeping, and basic bookkeeping.
  • Answer and transfer phone calls, screen visitors, and maintain a professional and courteous demeanor at all times.
  • Develop and maintain filing systems, retrieve information from records, and prepare written summaries of data as needed.
  • Respond to administrative inquiries and resolve issues in a timely and professional manner.
  • Prepare agendas and schedules for meetings, record and distribute minutes, and maintain office supplies and equipment.
  • Maintain a system for recording expenses and petty cash, and perform other duties as assigned.

Requirements:

  • Bachelor's degree or equivalent work experience preferred.
  • 5 years of experience in an administrative role, with proficiency in Microsoft Office Suite or related software.
  • Excellent verbal and written communication skills, with the ability to maintain confidentiality and professionalism.
  • Ability to work independently and as part of a team, with excellent time management and organizational skills.

Working Conditions:

The physical demands of this role include frequent sitting, standing, and walking, with occasional lifting and carrying of up to 25lbs. The noise level in the work environment is moderate to loud, and the employee will be required to circulate throughout the assigned areas, including the smoking area.


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