Executive Administrator- HRBP

The Executive Business Administrator & HRBP is responsible for managing office operations and supporting executives and the corporate office with administrative tasks. The role will also include responsibility for managing and administering various aspects of the HR function including recruitment, onboarding, employee relations, compliance and providing administrative support. This position is based in an office environment. Must be able to be onsite 5 days a week.

Key Responsibilities:

Administrative Support & Office Management:

Provide administrative support to executives, including scheduling meetings, managing calendars, and handling correspondence.

Draft, review and send communications on behalf of company executive(s)

Organize and manage corporate office operations, including ordering supplies, coordinating maintenance, and ensuring a professional office environment

Process invoices for the HR department and executives as needed.

Assist in the preparation of presentations, reports, and other documents for executive and corporate use.

Coordinate travel arrangements, accommodations, and itineraries for executives and visiting clients or partners.

Coordinate international travel Visas for executives and other members of the organization.

Serve as a point of contact for internal and external communications related to office operations.

Keep minutes for key meetings within the organization.

Coordinate company events including employee events, offsite activities, executive dinners, etc.

May be asked to handle non-work related tasks for some executives.

HR Recruitment & Selection:

Develop and post job descriptions and advertisements.

Coordinate with department managers to understand skills and competencies required for openings.

Screen resumes and schedule initial interviews with hiring managers.

Facilitate the selection process, including reference checks and background verification.

Update the applicant tracking system with appropriate dispositions in additional to sending out candidate correspondences.

Onboarding:

Administer onboarding programs for new hires.

Coordinate orientation sessions to introduce new employees to company policies, culture, and procedures.

Prepare and process new hire paperwork, including employment contracts, and tax forms.

Other Tasks:

Assist with coordinating HR projects and initiatives (DEI and Culture, Internal Communications, Wellness Fairs. and special events.)

Assist in ensuring compliance with labor laws and company policies.

Maintain the company SharePoint site.

Manage employee relations issues as they arise.

Partner with executives and HR on special projects for the company.

Coordinate employment Visa applications and process with immigration attorneys.

Qualifications:

Bachelor's degree in human resources, Business Administration, or related field.

2-5 years of experience in HR, office management, or a related field.

Strong knowledge of HR principles and practices.

Excellent communication and interpersonal skills.

Ability to handle sensitive and confidential information with discretion.

Proficiency in HRIS systems and Microsoft Office.

Experience providing administrative support and managing office operations.

Must be able to be onsite 5 days a week.

Preferred Skills:

Project management skills and experience

Familiarity with employment laws and regulations

Key Competencies:

Communication: Excellent written and verbal communication skills.

Problem-Solving: Ability to address and resolve issues effectively.

Organizational Skills: Strong time management and organizational skills.

Interpersonal Skills: Ability to build strong relationships with employees and management.

Adaptability: Ability to adapt to changing situations and priorities.

Multitasking: Capability to handle multiple tasks and priorities simultaneously.

EEO/AA Employer