Senior Operations Specialist

Job Title: Senior Operations Specialist

Job Summary:

We are seeking a highly skilled and experienced Senior Operations Specialist to join our team at Chickasaw Nation Industries Inc. The successful candidate will be responsible for providing administrative support, planning, and managing operations activities.

Key Responsibilities:

• Coordinate and participate in Integrated Product Team (IPT) meetings, contributing functional or technical expertise, and/or providing administrative support to government program office leads or managers.
• Coordinate scheduling and execution of recurring meetings and reviews, including Staff Call, Program Management Reviews, and All Hands.
• Coordinate the scheduling and collection of program office inputs for each quarterly Risk Management Board.
• Assume ownership of daily operations processes and routine products to ensure precise, consistent flow of operations for organization leaders.
• Convey Government Operation Director's taskings to Staff Directors and O-5 functional organizations and communicate in accordance with the PM (O-6) and Deputy Project Manager (DPM).
• Engage stakeholders to identify and plan for senior-level engagements in a dynamic environment.
• Analyze short-term, mid-term, and long-range planning on projects and tasks to anticipate potential complications, rapidly develop, and implement innovative solutions to ensure efficient handling of unplanned events and issues.
• Prepare and distribute briefs based on stakeholder discussions and feedback to the PM and DPM in a timely manner as needed.
• Review and analyze issues, provide recommendations and suggestions for improvements in any aspects relating to increased performance for RA leadership.
• Develop, revise, recommend, and ensure implementation of policies, plans, procedures, and directives.
• Prepare reports and presentations outlining the current status that cross organizational and functional lines.
• Serve on a team and/or lead a team regarding various special programs/projects.
• Identify existing or potential problem areas and recommend corrective action.
• Identify areas needing emphasis, and exercise guidance to ensure programs and initiatives meet management expectations.
• Plan daily activities within the guidelines of company policy, job description, and supervisor's instruction in such a way as to maximize personal output.
• Responsible for aiding in own self-development by being available and receptive to all training made available by the company.

Requirements:

• Master's degree and seven (7) years of relevant work experience, or Bachelor's degree and ten (10) years of relevant work experience.
• Experience interacting with Army stakeholders supporting similar scope and scale of services is preferred.
• Experience working successfully within a mature shared services-based capability for enterprise-level customers is preferred.

Knowledge, Skills, and Abilities:

• Demonstrates working knowledge of the concepts involved in the specific functions outlined in the specified labor category description.
• Knowledgeable of and demonstrates ability to apply DoD classification guidelines and procedures.
• Demonstrates ability to work semi-independently with oversight and direction.
• Demonstrates ability to use logic when evaluating and synthesizing multiple sources of information.
• Demonstrates understanding of interpreting analysis to include, but not limited to, its meaning, importance, and implications.
• Demonstrates ability to defend analytic judgments with sound, logical conclusions and adapt analytic judgments when presented with new information, evolving conditions, or unexpected developments.
• Demonstrates ability to produce timely, logical, and concise analytic reports, documents, assessments, studies, and briefing materials in formats including Microsoft Office tools (e.g. Excel, Word, PowerPoint, etc.), electronic / soft copy matrices and / or web-enabled formats.
• Demonstrates ability to communicate complex issues clearly in a concise and organized manner both verbally and non-verbally, with strong grammar skills.
• Demonstrates proficiency using Microsoft Office tools.
• Demonstrates ability to develop structured research including, but not limited to, obtaining, evaluating, organizing, and maintaining information within security and data protocols.
• Demonstrates ability to recognize nuances and resolve contradictions and inconsistencies in information.
• Demonstrates working knowledge using complex analytic methodologies, such as structured analytic techniques or alternative approaches, to examine biases, assumptions, and theories to eliminate uncertainty, strengthen analytic arguments, and mitigate surprise.
• Demonstrates comprehensive mission knowledge and skills that affirms completion of all developmental training and experiences for the labor category.
• Demonstrates ability to communicate understanding from information that may be incomplete, indirect, highly complex, seemingly unrelated, and / or technically advanced.
• Demonstrates ability to structure analysis based on trends in reporting and a range of analytic perspectives from other analysts, organizations, and intelligence disciplines.
• Demonstrates ability to work independently with minimal oversight and direction.
• Demonstrates ability to collaborate and work with other team members on information sharing, driving collection, and addressing analytic disputes and conflict resolution.
• Demonstrates ability to develop concise, insightful, and comprehensive products.
• Demonstrates ability to lead teams in researching multifaceted or critical problems.
• Provides guidance in selecting, designing, and applying analytic methodologies.
• Uses argument evaluation and validated analytic methodologies to challenge differing perspectives.
• Demonstrates in-depth knowledge and understanding of the labor category activities required to meet mission requirements.
• Demonstrates ability to define comprehensive, new, or unique approaches that enable rigorous assessments to address and contribute to high-level tasks.
• Demonstrates in-depth analysis of analytic operations and knowledge management issues across organizational and intra-IC boundaries and clearly articulates key findings.
• Demonstrates ability to work independently and with minimal oversight.

Language Skills:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills:

• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
• Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Reasoning Ability:

• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.