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Senior Operations Specialist

3 months ago

Fort Belvoir, United States CHICKASAW NATION INDUSTRIES INC Full time

It's fun to work in a company where people truly BELIEVE in what they're doingWe're committed to bringing passion and customer focus to the business.SUMMARY The Senior Operations Specialist will provide support in administration, planning, and managing operations activities. The Operations Specialist will assist with improving operational management systems, processes and best practices that guarantee organizational well-being. As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act. ESSENTIAL REQUIREMENTS Must be able to obtain and maintain a Secret clearance which requires U.S. Citizenship. KEY DUTIES AND RESPONSIBILITIES Essential Duties and responsibilities include the following. Other duties may be assigned. Coordinates and participates in Integrated Product Team (IPT) meetings (syncing calendars, reserving conference rooms), contributing functional or technical expertise, and/or providing administrative support to any of the government program office leads or managers. Coordinates scheduling and execution of recurring meetings and reviews (e.g. Staff Call, Program Management Reviews, All Hands). Coordinates weekly update of strategic calendar with significant activities, travel and events. Coordinates the scheduling and collection of program office inputs for each quarterly Risk Management Board. Assumes ownership of daily operations processes and routine products to ensure precise, consistent flow of operations for organization leaders. Conveys Government Operation Director's taskings to Staff Directors and O-5 functional organizations and communicates in accordance with the PM (O-6) and Deputy Project Manager (DPM). Engages stakeholders to identify and plan for senior-level engagements in a dynamic environment. Analyzes short-term, mid-term, and long-range planning on projects and tasks to anticipates potential complications, rapidly develop, and implements innovative solutions to ensure efficient handling of unplanned events and issues. Prepares and distributes briefs based on stakeholder discussions and feedback to the PM and DPM in a timely manner as needed; both in person and written as needed. Reviews and analyzes issues, provides recommendations and suggestions for improvements in any aspects relating to increased performance for RA leadership. Develops, revises, recommends and ensures implementation of policies, plans, procedures, and directives. Prepares reports and presentations outlining the current status that cross organizational and functional lines. Serves on a team and/or lead a team regarding various special programs/projects. Identifies existing or potential problem areas and recommends corrective action. Identifies areas needing emphasis, and exercises guidance to ensure programs and initiatives meet management expectations. Plans daily activities within the guidelines of company policy, job description and supervisor's instruction in such a way as to maximize personal output. Responsible for aiding in own self-development by being available and receptive to all training made available by the company. OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. EDUCATION AND EXPERIENCE Master's degree and seven (7) years of relevant work experience, or Bachelor's degree and ten (10) years of relevant work experience. Experience interacting with Army stakeholders supporting similar scope and scale of services is preferred. Experience working successfully within a mature shared services-based capability for enterprise-level customers is preferred. JOB SPECIFIC KNOWLEDGE/SKILLS/ABILITIES Demonstrates working knowledge of the concepts involved in the specific functions outlined in the specified labor category description. Knowledgeable of and demonstrates ability to apply DoD classification guidelines and procedures. Demonstrates ability to work semi-independently with oversight and direction. Demonstrates ability to use logic when evaluating and synthesizing multiple sources of information. Demonstrates understanding of interpreting analysis to include, but not limited to, its meaning, importance, and implications. Demonstrates ability to defend analytic judgements with sound, logical conclusions and adapt analytic judgments when presented with new information, evolving conditions, or unexpected developments. Demonstrates ability to produce timely, logical, and concise analytic reports, documents, assessments, studies, and briefing materials in formats including Microsoft Office tools (e.g. Excel, Word, PowerPoint, etc.), electronic / soft copy matrices and / or web-enabled formats. Demonstrates ability to communicate complex issues clearly in a concise and organized manner both verbally and non-verbally, with strong grammar skills. Demonstrates proficiency using Microsoft Office tools. Demonstrates ability to develop structured research including, but not limited to, obtaining, evaluating, organizing, and maintaining information within security and data protocols. Demonstrates ability to recognize nuances and resolve contradictions and inconsistencies in information. Demonstrates working knowledge using complex analytic methodologies, such as structured analytic techniques or alternative approaches, to examine biases, assumptions, and theories to eliminate uncertainty, strengthen analytic arguments, and mitigate surprise. Demonstrates comprehensive mission knowledge and skills that affirms completion of all developmental training and experiences for the labor category. Demonstrates ability to communicate understanding from information that may be incomplete, indirect, highly complex, seemingly unrelated, and / or technically advanced. Demonstrates ability to structure analysis based on trends in reporting and a range of analytic perspectives from other analysts, organizations, and intelligence disciplines. Demonstrates ability to work independently with minimal oversight and direction. Demonstrates ability to collaborate and work with other team members on information sharing, driving collection, and addressing analytic disputes and conflict resolution. Demonstrates ability to develop concise, insightful, and comprehensive products. Demonstrates ability to lead teams in researching multifaceted or critical problems. Provides guidance in selecting, designing, and applying analytic methodologies. Uses argument evaluation and validated analytic methodologies to challenge differing perspectives. Demonstrates in-depth knowledge and understanding of the labor category activities required to meet mission requirements. Demonstrates ability to define comprehensive, new, or unique approaches that enable rigorous assessments to address and contribute to high-level tasks. Demonstrates in-depth analysis of analytic operations and knowledge management issues across organizational and intra-IC boundaries and clearly articulates key findings. Demonstrates ability to work independently and with minimal oversight. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. REASONING ABILITY Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic. CNI CORE COMPETENCIES Responsible for the integration of CNI Core Competencies into daily functions, including commitment to integrity, knowledge/quality of work, supporting financial goals of the company, initiative/motivation, cooperation/relationships, problem analysis/discretion, accomplishing goals through organization, positive oral/written communication skills, leadership abilities, commitment to Affirmative Action, reliability/dependability, flexibility and ownership/accountability of actions taken. COMPLIANCE Promotes and encourages a culture of compliance with all applicable rules (federal, state, local, Federal Acquisition Regulations, Code of Federal Regulations, Prime Contract requirements, etc.) for themselves and the company as a whole. Fosters an environment in which they will report any violations or reasonably suspected violation of CNI policy, FAR, and/or CFR and are comfortable discussing the myriad compliance, conflict, FAR, CFR, etc. issues that arise during the performance of a government contract. *Please note, that this position is contingent upon the award or funding. The essential duties, experience, education requirements, and salary are subject to change. Your application submission authorizes Chickasaw Nation Industries (CNI) to consider your application all CNI Programs*EOE including Disability/Vet If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us