Administrative Support Specialist

3 weeks ago


Northumberland, Pennsylvania, United States The Pennsylvania State University Full time

The Pennsylvania State University is seeking an Administrative Support Specialist to provide exceptional administrative support to county-based program staff in Northumberland and Union Counties.

This limited-term position is funded for one year with a high probability of continued funding. The Administrative Support Specialist will work 40 hours per week, Monday through Friday, splitting time between the Union County Extension Office and the Northumberland County Extension Office.

Job Description:
  • Provide administrative support to county-based program staff, ensuring smooth and efficient daily operations of the extension offices.
  • Maintain office coverage for the Northumberland and Union County Extension Offices.
  • Assist with financial transaction processing, including budgeting, accounts payable, and accounts receivable using Penn State systems and QuickBooks.

The ideal candidate will possess excellent communication, organizational, and interpersonal skills, with the ability to handle multiple priorities and deadlines. Experience in budget administration, financial bookkeeping, and operational management is essential. Proficiency in Microsoft Excel, Word, Outlook, PowerPoint, Publisher, Office365, MS Teams, and QuickBooks is required. Ability to quickly learn Salesforce customer relationship management software and Penn State's financial systems (SAP/Concur, Shop-On-Lion, SIMBA) is necessary.

Requirements:
  • A High School diploma or higher plus 2 or more years of related experience, or an equivalent combination of education and experience.
  • Experience in budget and financial administration, financial bookkeeping, building and maintaining relationships, operational and office management, and application of policy and procedure.
  • Commitment to fostering diversity, equity, and inclusive excellence, creating a positive work environment.
  • Outstanding oral and written communication skills, with the ability to listen effectively.

This is a non-exempt appointment with a salary range of $38,300.00 - $55,500.00. Full benefits are included, as outlined by the University's policies.



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